Fees & Charges — FAQ

Application forms are available from the Application Forms website and should be submitted by email to the address indicated in the form.

The following applications should be submitted via the EASA Portal:

• Alternative Method of Compliance with Airworthiness Directive
• Application for Approval of Flight Conditions for a Permit to Fly
• Approval letter for manual revisions on behalf of the TCA
• ETSOA
• Export Certificate of Airworthiness
• Major Change
• Major Change to STC
• Major Repair
• Minor Change
• Minor Change to ETSOA
• Minor Change to STC
• Minor Repair
• Production Organisation Approval
• STC
• Surrender of Product or Organisation
• Validation of an EASA Certificate by the TCA

Further guidance is available through the EASA Portal, the application forms website and the completion instructions embedded in each application form.

In general, all EASA certification tasks and service activities are chargeable. Implementing Regulation (EU) 2025/2347 of the European Commission requires the Agency to levy fees for the issuance of certificates and approvals and to levy charges for the provision of services.

The applicable fees and charges regulation and further information is published at Fees and Charges | EASA.

Based on your application or based on your certificate or approval under the Agency’s surveillance, you shall receive an invoice notifying you of the fee or charge to be paid. (EASA invoices feature the word “Invoice” in the title and an eight-digit invoice number starting with the digits ‘90’). Please do not pay anything before you have received such an invoice. The Terms of Payment for all invoices is 30 days (see also document ‘General Conditions and Terms of Payment’ in the Downloads section of this page).

Invoices are issued depending on the nature of the fee or charge:

• for applications subject to a one-time flat fee: after receipt and acceptance of the application by EASA
• for applications subject to an annual flat fee: after receipt and acceptance of the application by EASA and, thereafter, every 12 months up to approval
• for certificates/approvals subject to an annual surveillance/monitoring fee: after issuance of the certificate/approval and, thereafter, at the start of each annual billing cycle (every 12 months)
• for tasks subject to invoicing by work hours: on a quarterly, yearly or monthly basis
• for travel costs: as soon as the relevant data becomes available

In exceptional cases a payment may be required before the project can start or continue; in the case of hourly charging the invoice is based on the estimated number of working hours.

EASA fees and charges are set by the European Commission and laid down in Implementing Regulation (EU) 2025/2347 (applicable from 1 January 2026). The fees and charges regulation is subject to periodic reviews to align with changes in the aviation sector and the Agency’s cost basis.

The fees and charges due for each task are listed in the Annex to Implementing Regulation (EU) 2025/2347. The majority of tasks are subject to flat fees and charges as laid down in the tables of Part I of the Annex. Hourly fees and charges apply to the tasks listed in Part II of the Annex.

For projects invoiced on an hourly basis, a financial estimate may be requested from the Agency upon submission of the application, by ticking the appropriate box in the application form or by email to applicant.services [at] easa.europa.eu (applicant[dot]services[at]easa[dot]europa[dot]eu).

For applications submitted via the EASA Portal, the indicative costs will be displayed within the application form.

Note that fees and charges are subject to annual indexation as described in (EU) 2025/2347 Article 3(5). The adjusted rates are published in document ‘Leaflet on the fee evolution’ in the Downloads section of this page.

After 1 January 2026, certain ongoing projects will still be invoiced in accordance with repealed Commission Implementing Regulation (EU) 2019/1253 – please refer to Article 21 ‘Transitional provisions’ of (EU) 2025/2347.

The provisions foresee that:

• (EU) 2025/2347 applies to all new applications submitted on or after 1 January 2026
• (EU) 2025/2347 applies to all working hours performed after 1 January 2026
• for tasks already subject to annual flat fees and ongoing on 1 January 2026, 
  (EU) 2025/2347 applies from the first annual billing cycle starting after 1 January 2026
• for tasks changing from hourly rate to flat fee with (EU) 2025/2347 (refer to Tables 18 to 22 of Annex Part I) projects already ongoing on 1 January 2026 will continue to be invoiced on an hourly basis up to completion of the tasks
• travel costs for missions started after 1 January 2026 shall be charged in accordance with (EU) 2025/2347
• the annual inflation indexation applies from 1 January 2027

For fees and charges under regulation (EU) 2025/2347, and per Article 3(5) of that regulation, all fees and charges listed in Parts I, II and IIa of the Annex will be indexed by the inflation rate yearly on 1 January - starting on 1 January 2027.

The adjusted rates are published in the ‘Leaflet on the fee evolution’ in the Downloads section of this page.

Per Articles 10 and 16 of (EU) 2025/2347:

• For the tasks referred to in Tables 1, 2, 3, 6 (point 1.), 9A (approval fee) and 23 of Part I of the Annex to (EU) 2025/2347, where the fee/charge is levied per application and per period of 12 months, the balance for the ongoing 12-month period will be 1/365th of the relevant annual fee/charge per day. For the periods preceding the ongoing 12-month period, the applicable fees remain due.
• For the tasks referred to in Tables 4, 5, 6 (point 2.), 15  and 19D of Part I of the Annex and for tasks with a fixed amount of hours referred to in Part II of the Annex to (EU) 2025/2347, where the fee/charge is levied per application, the balance will be 50% of the applicable fee/charge.
• For the tasks referred to in Tables 7A and 9B to 22 of Part I of the Annex to (EU) 2025/2347, where the fee/charge is levied per application, the balance is calculated on an hourly basis, but will not exceed the applicable flat fee/charge.
• For the tasks referred to in Table 24 of the Annex to (EU) 2025/2347, where the charge is levied per application and per billing cycle, the balance for the ongoing 12-month-period will be the full amount.
• For tasks referred to in Part II of the Annex to (EU) 2025/2347, where the fee/charge is levied on an hourly basis, the balance is calculated on an hourly basis.
• For other services, the balance shall be calculated on an hourly basis, unless otherwise agreed between the applicant and the Agency.

The above amounts are payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs.

For tasks where the fee/charge is levied per application and per period of 12 months: where a task is interrupted within the first billing cycle, the fees for that billing cycle will not be reimbursed. For tasks interrupted after the first billing cycle, the balance of fees due will be calculated in accordance with the above criteria for that billing cycle.

When such a project is reactivated by EASA after the expiration of the interruption period or at the request of the applicant, the task will be charged a new fee/charge for a new 12-month-period (starting on the day of reactivation), irrespective of any fees/charges already paid for the interrupted task.

One hour will be charged for re-issuance of documents

• without technical involvement, on request of the applicant (e.g. to replace lost originals)
• on request of the applicant in the context of technical changes which do not require a project involvement of the Agency (e.g. amended TCs following minor changes by TC holder DOAs)
• to reflect editorial changes (e.g. change of company name)
• for grandfathered documents to be reissued in the EASA format, without technical involvement

Please indicate only the document number shown on the invoice. EASA invoices feature the word “Invoice” in the title and an eight-digit invoice number starting with the digits ‘90’. It is very important to use the correct reference - if you do not provide the invoice number or a payment advice EASA is obliged to return the payment to you, at your expense.

EASA does not accept cash, cheques and credit card payments nor payments in currencies other than EURO. Only wire transfers in EURO are acceptable means of payment.

We ask for your bank details only to process a refund. You will receive the EASA Third Party Financial Information form for completion.

You do not need to re-submit the EASA Third Party Financial Information for your organisation. We will record your bank details in your customer account when you first submit it to EASA. You only need to re-submit the form if we need to process another refund and your bank details have changed in the meantime.

The following applications should be submitted via the EASA Portal:

• Alternative Method of Compliance with Airworthiness Directive
• Application for Approval of Flight Conditions for a Permit to Fly
• Approval letter for manual revisions on behalf of the TCA
• ETSOA
• Export Certificate of Airworthiness
• Major Change
• Major Change to STC
• Major Repair
• Minor Change
• Minor Change to ETSOA
• Minor Change to STC
• Minor Repair
• Production Organisation Approval
• STC
• Surrender of Product or Organisation
• Validation of an EASA Certificate by the TCA

All other application forms are available from the Application Forms website and should be submitted by email to the address indicated in the form.

Further guidance is available through the EASA Portal, the application forms website and the completion instructions embedded in each application form.

In general, one application for TC, RTC, STC, Major and Minor Change can cover several models but not more than one type per certificate. EASA may deviate from this principle,

• when validating foreign approvals. For the validation of STCs and Major Changes/Repairs, EASA will process the application in the same way as the certifying authority. If the certifying authority has processed such an application as a single application, then EASA will do likewise, or
• if the technical change is identical for several product types and no type-specific compliance finding is required.

For fees levied in accordance with Tables 2, 3, 4 and 8, of Part I of the Annex to (EU) 2025/2347, the MTOW fee category is assigned at type level. Where multiple models are certified under one type design, the MTOW of the majority of models (>50%) within that type design determines the MTOW fee category for the type. Where there is an even number of models (50%) in each MTOW category under that type design, or where no MTOW category represents more than 50% of models, the higher fee applies. Thus, the MTOW of individual models might differ from the MTOW fee category assigned to the type.

See also Explanatory Notes 1. and 3. In Part V of Regulation (EU) 2025/2347

The MTOW fee category of the type determines the MTOW fee for all subsequent applications, including the model fee and CAW fees.

Per Regulation (EU) 2025/2347, high-performance aircraft (HPA) in the weight category up to 
5 700 kg will be charged one category higher than the category determined by their MTOW.

However, the MTOW fee category is calculated at type level by the majority of models belonging to that type. Therefore, the higher MTOW fee category is applicable only when the majority or an equal number of models (≥ 50%) within that type are HPA.

See also Explanatory Notes 1. and 3. In Part V of Regulation (EU) 2025/2347.

Regulation (EU) 2025/2347 establishes the EASA fees and charges and defines in Article 2, points (10) to (13), the following categories of rotorcraft products for the purpose of this regulation only:

• ‘VTOL Large’ means CS-29 and CS-27 CAT A rotorcraft
• ‘VTOL Small’ means CS-27 rotorcraft with MTOW below 3 175 kg and limited to 4 seats, excluding pilot
• ‘VTOL Medium’ means other CS-27 rotorcraft
• ‘VTOL Very Light’ means rotorcraft of simple design with MTOW below 600 kg, limited to 2 seats including pilot, not powered by turbine and/or rocket engines and restricted to VFR day operations

The applicable fees and charges category for each product is published on the EASA Product List  website.

A flat charge applies for CSV activities in accordance with Table 5 of regulation (EU) 2025/2347, the charge is levied per application.

The applicable charge is determined by service package, where ‘Small’ refers to applications that are handled without technical involvement, ‘Large’ refers to the validation support applicable to Large Aeroplanes, Large Rotorcraft and Turbine Engines, and ‘Medium’ refers to the validation support applicable to other product categories as well as parts and non-installed equipment.

Where EASA determines that the effort required will significantly exceed the predefined service packages, technical assistance/support related to compliance finding activities and validation support will be charged as individual service (i.e. by work hours).

The charges applicable for MRB related activities are specified in Table 6 of regulation (EU) 2025/2347. Applications for initial MRB report approval are charged per application and per period of 12 months. Applications for revision of MRB reports are charged per application.

By derogation from the flat charge, EASA will invoice work hours where one of the following applies:

• the aircraft is out of production for more than 20 years
• less than 50 units of the aircraft have been produced worldwide
• 50 or more units have been produced worldwide, but the certificate holder demonstrates that less than 50 units are in service worldwide

Flat fees are charged for the FSTDs and organisations – approval and surveillance – per Table 14 of the Annex to regulation (EU) 2025/2347. The approval fees are charged per application, whereas the surveillance fees are charged per application and per period of 12 months.

Explanatory Note 11 in Part V of the Annex to regulation (EU) 2025/2347 stipulates the definition of a location as well as other important details related to FSTDs and organisations.

The following tasks are defined as EASA services and subject to flat charges or charged on an hourly basis (this list is non-exhaustive and subject to periodical revision):

• Certification support for validation support (CSV) - service to provide support related to Third-Country Authority validation/acceptance of an EASA certificate and technical assistance related to compliance finding activities (per Table 5 of Annex Part I and Annex Part II to (EU) 2025/2347)
• Acceptance of Maintenance Review Board reports (MRB) - service to provide support related to the approval of Maintenance Review Board report and revisions thereto activities (per Table 6 of Annex Part I to (EU) 2025/2347)
•  Environmental labelling scheme (per Table 23 of Annex Part I to (EU) 2025/2347)
• Data 4 Safety platform (per Table 24 of Annex Part I to (EU) 2025/2347)
• Acceptance of Operational Evaluation Board (OEB) reports (per Annex Part II to (EU) 2025/2347)
• Administrative re-issuance of documents (per Annex Part II to (EU) 2025/2347)
• Export Certificate of Airworthiness (E-CoA) (per Annex Part II to (EU) 2025/2347)
• Innovation Services (per Annex Part II to  (EU) 2025/2347)
• Provision of technical training (per Annex Part IIa to  (EU) 2025/2347)
   

• The invoicing of charges on an hourly basis generally takes place each quarter, once information regarding the number of working hours performed becomes available to the Agency and/or when the service provision ends.
• In certain circumstances payment is required before the project can start or continue, in which case an invoice is issued based on the estimated number of working hours.
• The invoicing of flat charges takes place in advance upon receipt of the application. Certain tasks (e.g. MRB, Data 4 Safety, Environmental labelling) are charged on an annual basis until completion of the task/end of service provision.
• Training services are invoiced as soon as the data becomes available.

Where a certification task or service is conducted fully within the territories of the EASA Member States, the travel expenses are included in the respective fees or charges.

Where a certification task or service is conducted, fully or in part, outside the territories of the EASA Member States, the travel expenses will be charged to the applicant in line with the provisions of Annex Part VI to (EU) 2025/2347.

For training or training-related services delivered on-site (within our outside EASA Member States), the travel expenses will be charged to the recipient of the training in line with the provisions of Annex Part VI to (EU) 2025/2347.

All travel costs will be divided accordingly amongst applicants if an EASA staff member worked on more than one project during a single trip.

An itemized breakdown of costs will be provided without supporting documents (e.g. hotel bills, air fare) to protect the personal and financial data of EASA staff involved.

For business travel including an overnight stay, EASA will charge a "per diem" rate to cover all expenses of the traveller at the place of assignment, including accommodation, meals, local travel and sundry expenses. The ‘per diem’ is charged for each overnight stay during the mission (e.g. 3 nights of accommodation = 3x "per diem" charged).

The standard "per diem" rates are defined and published regularly by the European Commission, the amount varies based on the country of travel.

Transport costs will be invoiced to applicants unless they are covered by the applicable fees or charges. Refer to E.1 - Are travel costs included in fees and charges?

Further to the Agency’s travel policy, EASA staff must use the most appropriate and cost-effective means of transport. As far as possible, public or shared transport shall be used.

Air travel

All flight tickets shall be booked according to the following conditions:

• for travel segments up to four hours continuous flying time: in economy class or equivalent, at the lowest available rates allowing for the shortest possible trip duration (considering the times of meetings and/or special features of the mission)
• for travel segments of at least four hours continuous flying time: in business class or equivalent, at the lowest available rates allowing for the shortest possible trip duration  (considering the times of meetings and/or special features of the mission)
• If lower fare prices require a weekend stay (Sunday rule), additional ‘per diems’ may be charged (refer to point E.2 - Standard ‘per diem’ rates for overnight travel)

Rail travel

All journeys shall be booked in first-class (including seat reservations), using the shortest available route (distance or time, whichever is more efficient) and choosing the level of flexibility of tickets as required by the nature of the business trip. 

The time spent by an EASA staff member in the means of transport is charged at the EASA hourly rate set out in Annex Part II to (EU) 2025/2347.

To facilitate travel time calculation, the Agency establishes a standard number of travel hours per destination. Standard travel time is calculated based on the following principles:

• Travel time is counted from the time of departure from the EASA staff member’s standard place of work (or home, if the staff member leaves directly from home) to arrival at the staff member’s destination. The destination is the place where the certification task or service is to be performed.
• No travel time will be charged for any kind of transport delay, regardless of the cause.
• No more than 12 hours travel time will be charged on any calendar day.

The "e"-component reflects the average costs for travel inside the territories of the EASA Member States. It is made up of the average transport costs and travel time within the territories of the EASA Member States, multiplied by the EASA hourly rate set out in Annex Part II to (EU) 2025/2347. The "e"-component is subject to annual review and indexation.

Travel within EASA Member States is covered by the fees and charges for certification or service-related tasks. Therefore, when business travel outside EASA Member States is charged to the applicant (i.e. travel costs not covered by the applicable fee or charge), the amount due will be reduced by the amount of the "e"-component.

The "e"-component will be clearly indicated in the travel costs break down provided by the Agency.

"E"-component value:

1/1/2025 - 31/12/2025  - 1.503,00 EUR

1/1/2026 - 31/12/2026  - 1.710,00 EUR

If the Agency cancels a trip upon request of the applicant, any cancellation costs incurred will be charged to the applicant. If the trip is cancelled upon request of the Agency, the cancellation costs will be borne by the Agency.

Queries related to fees and charges should be sent to: applicant.services [at] easa.europa.eu (applicant[dot]services[at]easa[dot]europa[dot]eu)

Queries related to payments and account status should be sent to: accounts.receivable [at] easa.europa.eu (accounts[dot]receivable[at]easa[dot]europa[dot]eu)