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Access to documents

The principle of transparency and the rights of individuals to access documents of EU bodies are laid down in both Article 15 of the TFEU and Article 42 of the Charter of Fundamental Rights of the EU and implemented through Regulation (EC) No 1049/2001 that is applicable to documents held by the European Union Aviation Safety Agency (EASA) under Art. 119(1) of Regulation (EU) No 2018/1139.

Regulation (EC) 1049/2001 is implemented at EASA by MB Decision N°17-2019 of 13 December 2019.

How to submit a request

According to Article 2 of Regulation (EC) No 1049/2001, any citizen of the Union, and any natural or legal person residing or having its registered office in a Member State, has a right of access to documents of the institutions, subject to the principles, conditions and limits defined in this Regulation.

To confirm that you have the right to apply for access to the documents, please provide a copy (PDF/JPEG) of your ID card/passport/residence permit for the EU (natural persons) or submit the registration of your entity in an EU Member State and a proxy authorizing you to act on behalf of this entity (legal persons). Such proof of eligibility could constitute any copy of an official document/statement of an EU Member State authority indicating - solely - your name and EU citizenship/domicile.

Access to documents requests should be submitted by completing the online form below. To enable the identification of the document(s) you applied for, please ensure that your application is as precise as possible. 

Request access to documents

You can also submit your application by mail to:
EASA
Postfach 10 12 53, 
50452 Cologne,
Germany

Before sending your request, please verify whether the document(s) you are applying for is/are not available in the EASA Document Library.

Processing your request

Your application for access to documents, containing the required proof of eligibility, will be acknowledged, and processed within 15 working days starting from the registration of your application. In exceptional cases, this time limit may be extended by 15 working days.

In case EASA refuses access to a document in full or partially, a justification in accordance with Regulation (EC) 1049/2001 will be provided.

In the event of a total or partial refusal, within 15 working days of receiving the EASA's reply, you can make a confirmatory application asking EASA to reconsider its position.

A confirmatory application must be submitted in the same ways as the initial application (mail or online form).

Within 15 working days from registration of a confirmatory application, EASA shall either grant access to the document requested or state the reasons for the total or partial refusal. In the event of a total or partial refusal, EASA will inform you of the remedies open to you, namely you are entitled either to lodge a complaint with the European Ombudsman or to institute court proceedings against EASA, under Article 228 or 263 of the Treaty on the Functioning of the EU (TFEU), respectively.

Personal data protection

The legal basis and the purpose to process personal data is laid down in Regulation (EC) 1049/2001. Failure to provide personal data will render an access to documents request inadmissible.

The data controller of the personal data processing operation is EASA: 
Mail address: Postfach 10 12 53,504 52 Cologne – Germany
Physical address: Konrad-Adenauer, 3 – Cologne – Germany

EASA’s data protection officer can be contacted at dpo [at] easa.europa.eu

Recipients of the personal data are the EASA Documents Access Coordinator and EASA staff members working at EASA department involved/related to the document(s) requested.

There will be no international data transfer. The data will be stored for a period of 10 years, from the moment of the closure of the file (or as long as if EASA is under a legal obligation to do so).

An automated decision-making process or profiling are not undertaken.

Applicants have the right to access, rectify, restrict, object, and erase their data, as well as to claim data portability. Applicants can exercise their rights by sending an e-mail to dpo [at] easa.europa.eu and can lodge a complaint with the European Data Protection Supervisor.

Applicants can have a more detailed information regarding how to exercise their rights in accordance with Regulation (EU) 2018/1725 in EASA Access to Documents privacy statement