Early applications

related to Brexit

Following the decision of the European Council on the extension of the period under Article 50 (3)TEU please be advised that the certificates issued within the context of early applications process were not sent on March 30th. In case of a no-deal scenario, your certificate will be sent to you by email on the day following the date the Treaty of the European Union (TEU) ceases to apply. In the week following the day the treaty ceases to apply, the hard copy of your certificate is sent to you.


In the ongoing process of preparing for the UK withdrawal from the Union, the EU institutions have been actively engaged in identifying and putting in place possible preparedness measures in anticipation of a possible 'no deal' scenario.
In this context EASA started to process applications from existing UK approval holders.

EASA currently processes the following applications:

- AeMC Certificates
- ATM/ANS 
- ATO Approvals
- CAMO Approvals
- FSTD Qualification certificates
- MOA Approvals
- MTOA Approvals
- POA approval
- TCO Authorisation


The process
Early applications, as mentioned in our update from 02/10/2018 in the context of the UK withdrawal from the Union, will be processed in a streamlined way. Please find below an overview of the steps and milestones of this process:

  1. The application form and all required documentation is sent to EASA.
  2. EASA checks the completeness of the file. If needed, EASA requests further documentation.  No application will be processed until the file is complete.
  3. EASA provides you, via email, with the task number of your application.
  4. EASA issues and sends the invoice for your application.
  5. Upon receipt of payment of the invoice, EASA proceeds with desk review of your application.
  6. EASA issues the certificate and provides you with a confirmation that the EASA certificate is ready, as well as the EASA approval number (if applicable).
  7. Your certificate will be sent to you by email on the day following the date the Treaty of the European Union (TEU) ceases to apply.
  8. On the day following the date the Treaty of the European Union (TEU) ceases to apply, the surveillance/recurrent phase of your project starts, following the standard EASA processes and fees. (see below: the surveillance/recurrent cycle)
  9. In the week following the day the treaty ceases to apply, the hard copy of your certificate is sent to you.

The fee

  • The fee to cover the costs of issuing the approval for the special application is 8 working hours charged at the hourly rate referred to in point 2 of Part II of the Annex to Commission Regulation (EU) No. 319/2014, subject to the annual inflation rate.
  • Your application will only be processed once the payment has been received by EASA.
  • This fee is non-refundable, regardless of the outcome of the Brexit negotiations.
  • Should you send a revised application, after payment of the fee, it will be considered as a new application attracting a new fee. 

The EASA certificate

  • The scope of the EASA certificate will mirror that of your existing UK approval. No variations contained in your application will be taken into account.
  • As a general indication EASA will apply a desk review procedure so we expect that your approval will be granted in a matter of weeks. However this cannot be guaranteed if the volume of applications exceeds expectations. 
  • Your EASA certificate is valid as of the day following the date the Treaty of the European Union (TEU) ceases to apply.
  • The electronic copy of your EASA certificate will be sent to you on the day following the date the Treaty of the European Union (TEU) ceases to apply.  The hard copy will be sent to you the following week.

The surveillance/recurrent cycle

  • The surveillance cycle/recurrent phase will start on the day following the date the Treaty of the European Union (TEU) ceases to apply.
  • From this point on the normal EASA rules of procedure and charging will apply in accordance with Commission Regulation (EU) No. 319/2014
    • Production Organisation Approvals – Annex, Part I, Table 8
    • Maintenance Organisation Approvals – Annex, Part I, Table 9
    • Maintenance Training Organisation Approvals – Annex, Part I, Table 10
    • Continuing Airworthiness Management Organisation Approvals– Annex, Part I, Table 11
    • Letters of agreement for production without a POA – Annex, Part II, Table 1
    • Approved Training Organisation Approvals – Annex, Part II, Table 1
    • Aero-Medical Centre Approvals – Annex, Part II, Table 1
    • Flight Simulator Training Device Approvals – Annex, Part II, Table 1
    • ATM/ANS - – Annex, Part II, Table 1
    • TCO - ART.215 of Annex 2 (Part-ART) to Commission Regulation (EU) No 452/2014

Application forms for early applications

Approval type Application form
Production Organisation Approval  - POA (EASA Form 55)

EASA Form 50 

Application for Part 21 POA Production 

Letters of agreement for production without a POA (EASA Form 65)

No dedicated application form available. Please contact applicant [dot] services [at] easa [dot] europa [dot] eu (applicant services).

Maintenance Organisation Approvals - MOA (EASA Form 3 & Form 3MF)

EASA Form 2

Application for Foreign Part-145, Part-M Subpart F and Part-M Subpart G Approvals 

Maintenance Training Organisation Approvals - MTOA (EASA Form 11) EASA Form 12
 
Application for foreign Part-147 approval
Continuing Airworthiness Maintenance Organisation - САМО approvals (EASA Form 14) EASA Form 2
 
Application for foreign Part-145 and Part-M Subpart G Approval
Flight Simulator Training Devices - FSTD (EASA Form 145)

FO.FCTOA.00129

Application for Initial Activities related to Flight Simulation Training Devices

Approved Training Organisations - ATO (EASA Form 143)

FO.FCTOA.00010

Application for a Part-ORA ATO (Pilot Training Organisation) Approval

Aero-Medical Centres - AeMC certificates (EASA Form 146)

FO.FCTOA.00015 

Application for a Part-ORA Aero-Medical Centre Approval

ATM/ANS

EASA Form 0002

Application for ATM/ANS Service Provider Organisation Approval

Third Country Operators (TCO)

EASA Form 160

Application form for TCO Authorisation

 

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TCO Authorisation

Required documentation for all types of applications

  1. Copy of the existing UK approval;
  2. Copy of Certificate of Incorporation/Business Registration;
  3. A PDF screenshot of the registry overview of your organisation from the companieshouse website (https://beta.companieshouse.gov.uk/) Please make sure the company number and registered office address is included;
  4. Copy of the latest audit report(s) from the UK CAA containing all outstanding findings and related corrective action plan, as well as enforcement actions (if any).
  5. Any further documentation required in the application form.
  6. AOC (Air Operator Certificate)
  7. Operations Specifications

The process
In the context of the United Kingdom’s withdrawal from the European Union, as mentioned in our update of 20/12/2018, EASA accepts early applications from UK AOC holders for TCO authorisations as of 07/01/2019, and the following procedure applies:  

1. By 01/03/2019, the UK TCO applicant completes and sends to EASA the application form for TCO authorisation together with all required supporting documents:

  • Copy of Certificate of Incorporation/Business Registration;
  • A PDF screenshot of the registry overview of your organisation from the companieshouse website (https://beta.companieshouse.gov.uk/). Please make sure the company number and registered office address is included;
  • Copy of existing AOC and associated Operations Specifications.

2. EASA verifies the eligibility and the completeness of the application. Incomplete applications will not be processed. Changes to TCO applications from AOC holders certified in the UK will only be processed by EASA as of the withdrawal date.

3. EASA notifies, via email, the task number to the applicant. 

4. EASA issues an invoice for the fee and provides the applicant with access credentials to the EASA online TCO Web-Interface application.

5. Applicant settles the EASA fee and submits its completed technical questionnaire, using the TCO Web-Interface.

6. Upon settlement of the fee and receipt of the duly completed technical questionnaire, EASA confirms to the applicant that the EASA TCO Authorisation Certificate is ready for dispatch and provides the EASA approval number (if applicable).

7. On the day following the date the Treaty of the European Union (TEU) ceases to apply, provided that all above conditions are met on 15/03/2019, EASA sends by email a soft copy of the TCO Authorisation Certificate to the UK TCO applicant and updates the TCO Web Interface accordingly.

8. In the month following the day the treaty ceases to apply, EASA sends the hard copy of the TCO Authorisation Certificate to the UK TCO applicant.

The fee
The fee to cover the costs of issuing a TCO Authorisation to an AOC holder certified in the UK is 8 working hours charged at the hourly rate referred to in point 2 of Part II of the Annex to Commission Regulation (EU) No. 319/2014, subject to the annual inflation rate. This fee is non-refundable, regardless of the outcome of the negotiations of the Article 50 negotiation process and principles for the United Kingdom's departure from the European Union.

The EASA TCO Authorisation Certificate
A TCO Authorisation issued to an AOC holder certified in the UK only becomes valid on the day following the date the Treaty of the European Union (TEU) ceases to apply, and the scope of the TCO Authorisation will mirror that of the UK CAA AOC approval scope at that time.

The surveillance/recurrent cycle
Monitoring pursuant to ART.215 of Annex 2 (Part-ART) to Commission Regulation (EU) No 452/2014 will commence on the day following the date the Treaty of the European Union (TEU) ceases to apply.

Required documentation

  1. Copy of the existing UK approval;
  2. Copy of Certificate of Incorporation/Business Registration;
  3. A PDF screenshot of the registry overview of your organisation from the companieshouse website (https://beta.companieshouse.gov.uk/) Please make sure the company number and registered office address is included;
  4. Copy of the latest audit report(s) from the UK CAA containing all outstanding findings and related corrective action plan, as well as enforcement actions (if any).
  5. Any further documentation required in the application form.
  6. AOC (Air Operator Certificate)
  7. Operations Specifications

Important to note

Relevant application forms

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POA approval, MOA approval, MTOA approval, CAMO approval, AeMC certificates, ATM/ANS:

Required documentation for applications for the above listed materials

  1. Copy of the existing UK approval;
  2. Copy of Certificate of Incorporation/Business Registration;
  3. A PDF screenshot of the registry overview of your organisation from the companieshouse website (https://beta.companieshouse.gov.uk/) Please make sure the company number and registered office address is included;
  4. Copy of the latest audit report(s) from the UK CAA containing all outstanding findings and related corrective action plan, as well as enforcement actions (if any).
  5. Any further documentation required in the application form.
  6. Any additional documentation requested in the table above.

Relevant application forms

Information on process, fees, the EASA certificate and the surveillance cycle

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FSTD Qualification certificates

Required documentation for FSTD Qualification Certificates

  1. Copy of the existing UK approval;
  2. Copy of Certificate of Incorporation/Business Registration;
  3. A PDF screenshot of the registry overview of your organisation from the companieshouse website (https://beta.companieshouse.gov.uk/) Please make sure the company number and registered office address is included;
  4. Copy of the latest audit report(s) from the UK CAA containing all outstanding findings and related corrective action plan, as well as enforcement actions (if any).
  5. Any further documentation required in the application form.
  6. Any additional documentation requested in the table above.
  7. Please note that a CMS application is also required for each location and principal place of business (if different), including the latest audit report for the CMS evaluations.

Relevant application forms

Information on process, fees, the EASA certificate and the surveillance cycle.

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ATO Approvals

Required documentation for ATO Approvals

  1. Copy of the existing UK approval;
  2. Copy of Certificate of Incorporation/Business Registration;
  3. A PDF screenshot of the registry overview of your organisation from the companieshouse website (https://beta.companieshouse.gov.uk/) Please make sure the company number and registered office address is included;
  4. Copy of the latest audit report(s) from the UK CAA containing all outstanding findings and related corrective action plan, as well as enforcement actions (if any).
  5. Any further documentation required in the application form.
  6. Any additional documentation requested in the table above.
  7. PDF copy of all qualification certificates for all FSTD devices listed on your ATO approval

Relevant application forms

Information on process, fees, the EASA certificate and the surveillance cycle.

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Please also consult our page on 'Validity of Certificates' related to Brexit.

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