Approval process

What is the status of my project?

If you wish to enquire about the status of your project, please contact directly your project certification manager (PCM) by quoting the EASA task number. The contact details of the PCM are sent to you with the EASA Acceptance Letter once your project has been allocated.

Alternatively you may send an email to application [dot] services [at] easa [dot] europa [dot] eu.

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My project is re-classified, what implications are there?

Fees & charges category re-classification

Your project may be reclassified to a higher or lower category, e.g. from Simple to Standard, based on certain criteria that are defined in Commission Implementing Regulation (EU) 2019/2153. As a re-classification to a higher category leads to a higher fee, we will contact you first for your acceptance before taking any further action.

In case of re-classifications to a lower category, a credit note will be issued, if applicable.

For further information on the different fees & charges categories, please consult the tables sorted by application type provided in the Annex of the fees and charges regulation Commission Implementing Regulation (EU) 2019/2153

 

  Simple Standard Significant Complex Significant
EASA Supplemental Type Certificate (STC) STC, major design change, or repair, only involving current and well-proven justification methods, for which a complete set of data (description, compliance check-list and compliance documents) can be communicated at the time of application, and for which the applicant has demonstrated experience, and which can be assessed by the project certification manager alone, or with a limited involvement of a single discipline specialist All other STCs, major design changes or repairs ‘Significant’ is defined in point 21.A.101(b) of Annex I (Part 21) to Regulation (EU) No 748/2012 (and similarly in FAA 14CFR 21.101 (b)).

‘Complex Significant Change’ is any significant change (ref. GM 21.A.101 of Annex I (Part 21) to Regulation (EU) No 748/2012) involving at least two reasons justifying its classification as significant (examples of criteria as per this GM 21.A.101 of Annex I (Part 21) to Regulation (EU) No 748/2012: change in the general configuration, change to the principles of construction, assumptions used for certification have been invalidated)

or 

any significant change involving two or more examples described as significant change (column ‘Description of change’ Tables in Appendix 2 to GM 21.A.101 of Annex I (Part 21) to Regulation (EU) No 748/2012).

If justified by exceptional technical circumstances, the Agency may reclassify a complex significant application to significant. 

EASA major design changes
EASA major repairs n/a n/a

Part 21 re-classification

Your application may be reclassified to a different application type, e.g. from Minor Change to Major Change based on certain technical criteria that are defined in Part 21. In this case a new application must be made to EASA.

 

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I would like to cancel, interrupt or re-activate my project; what do I need to do?

Cancellation
You may cancel your project at any time by completing form FO.APMAN.00143 or by sending an email to application [dot] services [at] easa [dot] europa [dot] eu quoting the EASA task number. We will confirm and, if applicable, proceed with any accounting adjustments.

Users of the Applicant Portal may cancel their application directly in the tool. 

Interruption
To interrupt a project, please complete form FO.APMAN.00143.
- An application may only be interrupted once, for a period not exceeding 18 months following the initial request to interrupt. 
- If the initial request was for 6 or 12 months, the interruption may be extended to the total of 18 months.
- The application validity is not impacted by the interruption. 
- An application cannot be interrupted retroactively. Any interruption period starts with the receipt of the request at EASA.

Re-activation
- EASA will automatically re-activate the application at the end of the interruption period – the applicant does not need to re-submit a new application to re-activate.
- Should the applicant wish to re-activate the project prior to the end of the requested interruption period, a request for early re-activation shall be submitted using form FO.APMAN.00143.

Fees and Charges
- The fee of an application interrupted within the first year since the application receipt shall not be reimbursed.
- Applications interrupted after the first year shall attract a cancellation fee or charge (crediting of the flat fee or charge and billing of actually performed hours - (Art. 10.3 and 16.3 of Commission Regulation (EU) 2019/2153). 
- A re-activated application shall trigger a new fee or charge irrespective of the fees or charges already paid for the interrupted task (Art. 10.3 and 16.3 of Commission Regulation (EU) 2019/2153).

Form FO.APMAN.00143 can be downloaded here.

If you have any invoicing related queries, please contact our Invoicing Section at query [dot] feesandcharges [at] easa [dot] europa [dot] eu

For further information on the termination or interruption of your project, please refer to Article 10 and 16 of our fees and charges regulation Commission Regulation (EU) No 2019/2153.

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Why am I no longer receiving an AMF approval but a Major or Minor Change approval or an STC instead?

EASA has recently simplified the administrative application process for Stand-alone FM revisions and has stopped issuing approvals under the title of “AFM Approval”. These have been replaced by the issuance of a standard change approval (e.g. Minor Change Approval/Major Change Approval, etc.).

In the past, applications for Stand-alone FM revisions could be made exclusively by using the designated paper application form FO.CERT.00036.

You may now simply apply for the pertinent type of design change activity online.

Activity as per FO.CERT.00036 Activity as per Applicant Portal
Stand-Alone Revision of Flight Manual   
classified as Minor Minor Change
classified as Major - Simple Major Change (for TC Holders only)
classified as Major - Standard Major Change for STC (if applicable)
classified as Major - Complex STC (non-TC Holder FMS change)

Please note that this change in the process has no impact on the fees that EASA will charge. 
FM revision applications have always been charged in accordance with the applicable classification as either Major Change or a Minor Change.

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