Fees & Charges - FAQ

All application forms are available from the Application forms page.

In general, all EASA certification tasks and service activities are chargeable. Implementing Regulation (EU) 2019/2153 of the European Commission requires the Agency to levy fees for the issuance of certificates and approvals and to levy charges for the provision of services.

The applicable Regulation and further information can be found under Fees and charges regulations.

Based on your application or based on your Certificate or Approval under the Agency’s surveillance, you shall receive an invoice notifying you of the fee or charge to be paid. (EASA invoices feature the word “Invoice” in the title and an eight-digit document invoice number starting with the digits ‘90’). Please do not pay anything before you have received such an invoice. The Terms of Payment (General Terms of Payment) for all invoices is 30 days.

Invoices are issued depending on the nature of the fee or charge:

• tasks which give rise to the payment of a flat rate: after receipt of the application at EASA;
• tasks which give rise to the payment of a flat rate occurring after the issuance of the certificate (e.g. continued airworthiness activities, oversight activities): before the start of the annual billing cycle;
• tasks which give rise to the payment of fees or charges on an hourly basis: invoicing is either on a quarterly, yearly or monthly basis.

In some cases a payment is required before the project can start or continue; in the case of hourly charging the invoice is based on the estimated number of working hours.

Travel costs are charged as soon as the related data becomes available.

EASA Fees & Charges are set by the European Commission. They are laid down in Implementing Regulation 2019/2153. A certain number of long-running projects shall still be invoiced in accordance with Commission Regulation (EU) No 319/2014 – please refer to Article 21 Transitional provisions of the Commission Implementing Regulation (EU) 2019/2153. The Fees and Charges Regulation (EU) is subject to reviews.

Please note that the majority of tasks (e.g. new type certificates, minor/major changes, repairs, supplemental type certificates, organisation approvals) are subject to flat fees and charges as laid down in Part I of the Annex to Implementing Regulation 2019/2153. Hourly fees and charges apply to tasks that are listed in Part II of the Annex. For projects invoiced on an hourly basis, a quote shall be provided by the Agency upon request of the applicant (applicant.services [at] easa.europa.eu (applicant[dot]services[at]easa[dot]europa[dot]eu)). 

Applicability of Implementing Regulation 2019/2153  i.a.w. Implementing Regulation 2019/2153, Article 21:

a. New applications received after 1 January 2020

b. Ongoing projects subject to annual flat fees, oversight tasks (surveillance fee), continued airworthiness activities (annual fees) etc.: as from the first billing cycle after 1 January 2020

c. Working hours performed after 1 January 2020

d. Tasks previously charged on hourly basis for which flat fees are applicable as of the entry into force of the new regulation (surveillance fees):  as from 1 January 2020

e. Annual indexation: as from 1 January 2021

f. In the cases referred to in Table 5 and Table 6 of Part I of the Annex as well as in respect of organisation approval fees and device qualification approval fees referred to in Table 14 of Part I of the Annex, fees and charges relating to applications ongoing at the entry into force of Implementing Regulation 2019/2153 shall be calculated according to Part II of the Annex until completion of the tasks resulting from those applications.

g. Travel costs for missions started after 1 January 2020 shall be charged based on the provisions of the new regulation.

• For those tasks referred to in Tables 1, 2, 3, 6 (point (1) of Part I of the Annex to Implementing Regulation 2019/2153, levied per application and per period of 12 months, the balance of any fees or charges due for the ongoing 12-month period shall be 1/365th of the relevant annual fee/charge per day. They  shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs. For the periods preceding the ongoing 12-month period, the applicable fees remain due.
• For those tasks referred to in Tables 4, 5, 6 (point (2) and 15 of Part I of the Annex and for fixed fees referred to in Part II of the Annex to Implementing Regulation 2019/2153, levied per application, the balance of any fees due shall be 50 % of the applicable fee. They shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs.
• For approval fees referred to in Tables 9 to 14 of Part I of the Annex, levied per application, the balance of any fees due, shall be calculated on an hourly basis but shall not exceed the applicable flat fee. They shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs.
• For fees referred to in Part II of the Annex, levied on an hourly basis, the balance of any fees due shall be calculated on an hourly basis;
• For other services, all costs shall be payable in full at the time EASA stops working.

Where an interruption of the performance of a task related to an application takes effect within the first billing cycle, the fees for that billing cycle shall not be reimbursed. Where such interruption takes effect after the first billing cycle, the balance of any fees due shall be calculated in accordance with the above mentioned criteria.

In the event that a project is reactivated automatically after the expiration of the interruption period or at the request of the applicant, the task shall be charged a new fee/charge, irrespective of the fees/charges already paid for the interrupted task.

(Reference: Articles 10 and 16 of the Implementing Regulation 2019/2153)

• One hour shall be charged if documents are reissued without technical involvement, on request of the applicant e.g. in order to replace lost originals  
• One hour shall be charged if documents are reissued on request of the applicant in the context of technical changes which do not require a project involvement of the Agency (e.g. amended TCs following minor changes by TC-holder DOAs)
• One hour shall be charged to reflect editorial changes (e.g. change of company name)
• One hour shall be charged for grandfathered documents to be reissued in the EASA format without technical involvement

You should indicate only the document number shown on the invoice. EASA invoices feature the word “Invoice” in the title and an eight-digit document invoice number starting with the digits ‘90’. It is very important to use the correct reference - if you do not provide the invoice number or a payment advice - EASA shall be obliged to return the payment to you, at your expense.

Please remember that EASA does not accept cash, cheques and credit card payments nor payments in currencies other than Euro. Only wire transfers in EURO are acceptable means of payment.

This is required in case we need to process a refund. The required information is contained in the EASA Third Party Financial Information form, which is included at the end of each application form. If your details change, you should provide the EASA with a new EASA Third Party Financial Information form. 

No, as the EASA Third Party Financial Information for your organisation has been registered in our database with your first application, unless the information has changed there is no need to fill in the form again.

For Fees and Charges applicable under Commission Regulation (EU) 319/2014: In accordance with Chapter I Article 3(4) and Chapter VI Article 19(1)(d), all Fees and Charges indicated in Parts I and II of the Annex shall be indexed by the inflation rate yearly on 1 January - starting on 1 January 2015.

For Fees and Charges applicable under Commission Implementing Regulation (EU) 2019/2153: In accordance with Article 3, all Fees and Charges indicated in Parts I, II and IIa of the Annex shall be indexed by the inflation rate yearly on 1 January - starting on 1 January 2021.

Implementing Regulation 2019/2153 establishes the EASA Fees and Charges and defines in Part V points (2) and (3) the following categories of Rotorcraft Products for this purpose (only):

“‘VTOL’ refers to rotorcraft or any other heavier-than-air aircraft that has the capability of vertical take-off and/or vertical landing. ‘HTOL’ refers to any heavier-than-air aircraft that is not a VTOL.“

“‘VTOL Large Aircraft’ refers to CS-29 and CS-27 CAT A aircraft; ‘VTOL Small Aircraft’ refers to CS-27 aircraft with maximum take-off weight (MTOW) below 3 175 kg and limited to 4 seats, including pilot; ‘VTOL Medium Aircraft’ refers to other CS-27 aircraft.” 

The applicable Fees and Charges category for each product can be consulted in the EASA website under 'Product Lists'.

All application forms are available from the Application forms page.

In general, one application for TC, RTC, STC, Major and Minor Change can cover several models but not more than one type per certificate. EASA may deviate from this principle,

• when validating foreign approvals. For the validation of STCs and major changes, EASA shall process the application in the same way as the certifying authority. If the certifying authority has processed such an application as a single application, then EASA shall do likewise;
• if the technical change is identical for several product types and if no type specific compliance finding is required.

The MTOW category depends on the TC only, irrespective whether the individual aircraft model differs from the MTOW of the TC.

The MTOW category for the TC is predetermined by the majority (>50%) of models that belong to the TC. In the event that there is an equal number of models, meaning not above 50% in either MTOW category, the higher category is applicable.

The TC category determines all subsequent applications, including the model fee and CAW fees.

Not necessarily: it depends on the performance category of the majority of aircraft models belonging to one TC. The higher fee category (=higher MTOW category) is applicable when the majority or equal number of models (≥ 50%) are HPA.

The TC category determines all subsequent applications, including the model fee and CAW fees.

Flat fees are charged for the FSTDs and organisations – approval and surveillance – per Table 14 of the Annex to the Implementing Regulation 2019/2153.

The approval fees are charged per application, whereas the surveillance fees are charged per application and per period of 12 months.

The approval flat fees (organisation and device) are applicable to all new applications received after 1 January 2020. 

The surveillance fees of valid FSTDs and organisation approvals are applicable as of 1 January 2020.

Organisation approval fees and device qualification approval fees referred to in Table 14 of Part I of the Annex, related to ongoing projects at the entry into force of the Implementing Regulation 2019/2153, shall be calculated according to Part II of the Annex until completion of the tasks resulting from those applications.

Part V “Explanatory Note” of the Annex to Implementing Regulation 2019/2153 – note (13) – stipulates the definition of a location as well as other important details related to FSTDs and organisations.

Flat charges are applied in case of submittal to the Agency of a CSV and/or MRB application after 1 January 2020, in accordance with the provisions of Article 15 of Implementing Regulation 2019/2153. 
Please note the exception related to CSV applications - Part V “Explanatory Note” of the Annex to Implementing Regulation 2019/2153 – note (10).
The reference Annex tables are Table 5 – CSV and table 6 – MRB. 

The CSV charges are applied per application. 
(Please refer also to Part V “Explanatory Note” of the Annex to Implementing Regulation 2019/2153 – note (10) – for relevant details.)

The Initial MRB report applications are charged per application and per period of 12 months.
The Revision of MRB reports applications are charged per application.

Extract from Article 21 of Implementing Regulation 2019/2153

In the cases referred to in Table 5 and Table 6 of Part I of the Annex, and notwithstanding those provisions, charges relating to applications ongoing at the entry into force of this Regulation shall be calculated according to Part II of the Annex until completion of the tasks resulting from those applications.

The following tasks are defined as services and subject to flat charges or charged on an hourly basis:

• Validation support (acceptance of EASA certification by foreign authorities) (CSV),
• EASA acceptance of Maintenance Review Board reports (MRB)
• EASA Acceptance of Operational Evaluation Board Reports (OEB),
• Administrative re-issuance of documents,
• ECoA
• Services not mentioned specifically in the Annex, such as Technical Advice Contract. 

Pursuant to Article 14 of the Implementing Regulation 2019/2153, Services not charged by the hour: 

• Publications,
• Technical training, as detailed in Part IIa of the Annex to the Implementing Regulation 2019/2153. 

The hourly basis charges for services are based on the real costs of the Agency and on the number of hours spent. This type of services are charged at the hourly rate i.a.w. Chapter III of the Implementing Regulation 2019/2153 and Parts II and IIa of its Annex.

• In general, the invoicing of charges on an hourly basis takes place each quarter, once information regarding the number of performed working hours becomes available to the Agency and/or when the service is closed.
• The invoicing of flat charges takes place in advance upon receipt of the application. For particular task such as MRB flat charges shall be charged on an annual basis until the completion of the task.
• In certain circumstances payment is required before the project can start or continue, in which case an invoice based on the estimated number of working hours is issued.
  Training services are invoiced as soon as the data becomes available.

Not all travel costs are included in fees or charges; they are charged separately under the following conditions:

• For certification tasks, the fee corresponding to the task does not include the travel costs outside the EU member states (Article 6 (1)  and (2) of Implementing Regulation 2019/2153.
• For services related to certification tasks, the travel costs are charged in the same manner as the certification task (Article 6 (1) and (2)).
  • For other services (i.e. Training services subject to charges) the cost of travel within and outside the EU member states shall be invoiced in addition to the charges due. Please note that the "e" component is not applicable (Ref. Article 6 and Part IIa Point C of the Annex to CIR (EU) 2019/2153).
  • All travel costs shall be divided accordingly amongst applicants if an expert worked on more than one project in the course of a single trip.
• An itemized breakdown of costs shall be provided without supporting documents (e.g. hotel bills, air fare) to protect the personal and financial data of the experts involved

Per Diems cover all expenses at the place of assignment including accommodation, meals, incidental expenses and travel allowances paid to staff. The standard rate varies according to the country and is published regularly by the European Commission.

Per diems are charged only for trips which include an overnight stay.

Further to the Agency’s travel policy, all experts must use the most appropriate and cost-effective means of transport. As far as possible, public or shared transport shall be used.

Air travel

All flight tickets shall be booked according to the following conditions:

• in economy class or equivalent, at the lowest available rates, taking into account the times of meetings and/or special features of the mission for all segments that involve up to four hours continuous flying time;
• in business class or equivalent, at the lowest available rates, taking into account the times of meetings and/or special features of the mission if the travel includes at least one segment involving at least four hours continuous flying time
  If lower fare prices require a weekend stay (Sunday rule), additional per diems may be charged. 

Rail travel

All journeys shall be booked in first-class, taking the shortest and most cost-effective route.

The time spent by an expert in the means of transport is charged at the hourly rate. In general, Standard number of travel hours per destination is used. The standard travel time is comprised of various components:

• Travel time is counted from the time of departure from the normal place of work of the expert (or home, if he/she leaves directly from home) to his/her arrival at the destination. The destination shall be the place at which the certification task or service is to be performed.
• No travel time shall be charged for any kind of transport delay, regardless of the cause.
• No more than 12 hours travel time shall be charged to any calendar day. For the purpose of travel time calculation, a calendar day is calculated on the basis of the local time at destination. This means that if an expert leaves Chicago the evening of day N and lands in Cologne on day N+1 he / she would have been travelling over 2 calendar days.

When travelling to non-EU destinations to conduct certification or service related tasks, the travel costs inside the territories of the Member States have to be deducted from the total travel costs. This is done through the application of the "e" component. The "e" component covers the average time spent by experts in the means of transport inside the territories of the Member States multiplied by the hourly fee as well as the average ticket costs inside the member states. The "e" component shall be clearly indicated in the travel costs break downs provided by the Agency. The total amount of the "e" component shall be revised once a year.

Please find below the evolution of the e-component value, in Euro:

If the Agency cancels a trip upon request of the Applicant, any cancellation costs incurred shall be charged to the Applicant. If the trip has to be cancelled upon request of the Agency, cancellation costs shall be borne by the Agency.

Queries related to Fees & Charges should be sent to: applicant.services [at] easa.europa.eu

Queries related to payments and account status should be sent to: accounts.receivable [at] easa.europa.eu (accounts[dot]receivable[at]easa[dot]europa[dot]eu)