Fees & Charges - FAQ

The level of fees payable by applicants for certificates and approvals issued, maintained or amended by the Agency, and of charges for publications, handling of appeals, training and any other service provided by the Agency are determined by Commission Regulation (EU) No 319/2014.

This page compiles Frequently Asked Questions concerning the Agency's system of Fees & Charges.


As of 30.07.2015 EASA introduces a new format for its invoices.

The new format aims at improving the readability of the information our clients need to know when receiving an invoice from us .

 


C - Fees for the Approval of Organisations

C.4 - Maintenance Organisation Approval (MOA) and Maintenance Training Organisation Approval (MTOA)

C.4.1.1 - Foreign Part-145 Organisations subject to bilateral agreements - Which application form should I use for approval of Foreign Part-145 Organisations?

All application forms are available from the Application forms page.

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C.4.1.2 - Foreign Part-145 Organisations subject to bilateral agreements - For which timeframe is the application fee levied?

The application fee for approvals under a bilateral agreement covers the initial process and the first year, starting with the issue of the initial approval.
For the continued validity of the approval the applicant is charged an annual continuation fee.

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C.4.4 - Do I have to pay fees for each facility?

Approval fee: One facility is included in the organisation approval fee as well as in the annual organisation surveillance fee. For the second and each subsequent facility, additional approval fees are charged. This can be in the phase of the initial approval as well as during the surveillance phase.

Surveillance fee: For facilities added after the initial organisation approval, the surveillance fee will be adapted as of the next fee cycle.

Temporary sites, as detailed in the MOE, are not subject to fees.

  Approval Surveillance
Permanently approved site* As detailed in MTOE § 1.6 Chargeable, as following: -fee applicable per site,
-except for the first site declared in the MTOE.
Chargeable, as following: -fee applicable per site,
-except for the first site declared in the MTOE.
Temporary site* When applicable and iaw a dedicated procedure described in MTOE § 2.8 and/ or § 2.16 Chargeable as following: -flat fee for the approval of an “off- site training/ examination” procedure to be described in the MTOE (MTOE § 2.8 and/ or  § 2.16),
- Flat fee is equivalent to 1 additional site as per Regulation (EU) 319/2014
Chargeable as following: -flat fee for the surveillance of “off- site” trainings and examinations,
- independent from the number of training/ examination occurrences.
- Flat fee is equivalent to 1 additional site as per Regulation (EU)  319/2014

* policy applicable to organisation’s and sub-contractor site

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C.4.2.1 - Foreign Part-145 Organisations not subject to bilateral agreements - Which application form should I use for application for a Foreign Part-145 organisation that is not subject to a bilateral agreement?

All application forms are available from the Application forms page.

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C.4.2.2 - Foreign Part-145 Organisations not subject to bilateral agreements - Does "the fee will be based on the number of staff related to the organisation" mean the total number of staff employed in an organisation (including non technical)?

This means the total number of staff employed by the organisation in order to comply with EASA Part-145. This number should include, but is not limited to: the nominated Persons in accordance with Part-145.A.30 a & b - post-holders, managers, supervisors, certifying staff, technicians and mechanics for aircraft, engines and components, NDT personnel, technical support personnel such as planners, engineers, technical record staff, librarians, quality control/assurance staff, specialized services staff, training staff, store department staff, purchasing department staff, contract staff in the above categories. Some of these staff are not considered as technical staff but shall be included in the total number of staff.

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C.4.2.3 - Foreign Part-145 Organisations not subject to bilateral agreements - If the technical ratings of an organisation contain several A ratings (A1, A2, A3, A4) and several B ratings (B1, B2, B3), will this organisation be charged the highest A rating flat fee plus the highest B rating flat fee?

In the case of multiple A and B ratings, only the highest fee will be charged.

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C.4.3.1 - Foreign Part 147 Organisations not subject to bilateral agreements - Which application form should I use for application for a foreign Maintenance Training organisation?

All application forms are available from the Application forms page.

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C.4.3.2 - Foreign Part 147 Organisations not subject to bilateral agreements - Does "the fee will be based on the number of staff related to the organisation" mean the total number of staff employed in an organisation (including non technical)?

This means the total number of staff employed by the organisation in order to comply with EASA Part-147. This number should include, but is not limited to: the nominated Persons in accordance with Part 147.A.105 a, b & c - managers, quality assurance staff, trainers, examiners, practical assessors, instructors, contract staff in the above categories.

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C.4.5 - Do I have to pay fees for each training course?

One training course is included in the initial approval fee. If you offer more than one training course, approval fees are charged for each additional course. This can be in the phase of the initial approval as well as during the surveillance phase.

No additional surveillance fee is charged for training courses.

Changes, upgrades, amendments to existing training courses are not subject to fees

 

  Approval** Surveillance
Basic training Cat B1.1 Chargeable, except when: - already approved for B1.2,
- concurrently applying for B1.2
n/a
Cat B1.2 Chargeable, except when: - already approved for B1.1,
- concurrently applying for B1.1
n/a
Cat B1.3 Chargeable, except when: - already approved for B1.4,
- concurrently applying for B1.4
n/a
Cat B1.4 Chargeable, except when: - already approved for B1.3,
- concurrently applying for B1.3
n/a
Cat B2 Chargeable n/a
Cat B3 Chargeable n/a
Cat A1 Chargeable, except when:
  • already approved for B1.1
  • already approved for A2
  • Concurrently applying for B1.1 or A2
n/a
Cat A2 Chargeable, except when:
  • already approved for B1.2
  • already approved for A1
  • Concurrently applying for B1.2 or A1
 
Cat A3 Chargeable, except when:
  • already approved for B1.3
  • already approved for A4
  • Concurrently applying for B1.3 or A4
 
Cat A4 Chargeable, except when:
  • already approved for B1.4
  • already approved for A3
  • Concurrently applying for B1.4 or A3
 
Cat (B1.X+B2) Chargeable, except when:
  • already approved for B1.X and B2
  • Concurrently applying for B1.X and B2
n/a
“Bridging” course (ie Cat B1.X to Cat B1.Y) Chargeable, except when:
  • already approved for B1.X and B1.Y
  • Concurrently applying for B1.X and B1.Y
n/a
Type Training Type cat B1 (theory + Practical) Chargeable, except when:
  • Addition of a model when already approved for another model of the same Part 66 Type Rating

Example 1: addition of A321 (CFM56) to an already approved A319/A320 (CFM56) course. Example 2: addition of GIV-X ( G450) to an already approved GIV-X ( G350) course.

  • Addition of an additional power-plant to a type course already approved or pending approval

Example: addition of A320 (V2500) course to an already approved A320 (CFM56) course.
Counter-example: addition of Airbus A300-600 to A300 classic is chargeable.

n/a
Type cat B2 (theory + Practical) Chargeable, except when:
  • Addition of a model when already approved for another model of the same Part 66 Type Rating

Example 1: addition of A321 (CFM56) to an already approved A319/A320 (CFM56) course. Example 2: addition of GIV-X ( G450) to an already approved GIV-X ( G350) course.

  • Addition of an additional power-plant to a type course already approved or pending approval

Example: addition of A320 (V2500) course to an already approved A320 (CFM56) course.
Counter-example: addition of Airbus A300-600 to A300 classic is chargeable.

n/a
C Chargeable, except when:
  • Already approved for B1 or B2
  • Concurrently applying for B1 or B2
n/a
A Chargeable, except when:
  • Already approved for B1
  • Concurrently applying for B1
n/a
“Differences” course (theory / Practical) Chargeable*, except when:
  • Already approved for full B1 or B2 course (as applicable) for at least one of the 2 aircraft types on which the difference course is based
  • Concurrently applying for the full B1 or B2 course (as applicable) for at least one of the 2 aircraft types on which the difference course is based

*  a difference course means: . From aircraft A to aircraft B, or . from aircraft B to aircraft A. in case both courses are submitted, only 1 is chargeable.

n/a
Type cat (B1+B2) (theory + Practical) Chargeable, except when:
  • Already approved for B1 and B2 (theory + Practical)
  • Concurrently applying for B1 and B2 (theory + Practical)
n/a
Type cat B1 (theory only) Chargeable, except when:
  • Already approved for (B1 + B2) (theory)
  • Concurrently applying for (B1 + B2) (theory)
  • Addition of a model when already approved for another model of the same Part 66 Type Rating

Example 1: addition of A321 (CFM56) to an already approved A319/A320 (CFM56) course. Example 2: addition of GIV-X ( G450) to an already approved GIV-X ( G350) course.

  • Addition of an additional power-plant to a type course already approved or pending approval

Example: addition of A320 (V2500) course to an already approved A320 (CFM56) course.
Counter-example: addition of Airbus A300-600 to A300 classic is chargeable.

n/a
Type cat B2 (theory only) Chargeable, except when:
  • Already approved for (B1 + B2) (theory)
  • Concurrently applying for (B1 + B2) (theory)
  • Addition of a model when already approved for another model of the same Part 66 Type Rating

Example 1: addition of A321 (CFM56) to an already approved A319/A320 (CFM56) course. Example 2: addition of GIV-X ( G450) to an already approved GIV-X ( G350) course.

  • Addition of an additional power-plant to a type course already approved or pending approval

Example: addition of A320 (V2500) course to an already approved A320 (CFM56) course.
Counter-example: addition of Airbus A300-600 to A300 classic is chargeable.

n/a
Type cat B1 (Practical only) Chargeable, except when:
  • Already approved for B1 (theory)
  • Already approved for (B1 + B2) (practical)
  • Concurrently applying for (B1 + B2) (practical)
  • Addition of a model when already approved for another model of the same Part 66 Type Rating

Example 1: addition of A321 (CFM56) to an already approved A319/A320 (CFM56) course. Example 2: addition of GIV-X ( G450) to an already approved GIV-X ( G350) course.

  • Addition of an additional power-plant to a type course already approved or pending approval

Example: addition of A320 (V2500) course to an already approved A320 (CFM56) course.
Counter-example: addition of Airbus A300-600 to A300 classic is chargeable.

n/a
Type cat B2 (Practical only) Chargeable, except when:
  • Already approved for B2 (theory)
  • Already approved for (B1 + B2) (practical)
  • Concurrently applying for (B1 + B2) (practical)
  • Addition of a model when already approved for another model of the same Part 66 Type Rating

Example 1: addition of A321 (CFM56) to an already approved A319/A320 (CFM56) course. Example 2: addition of GIV-X ( G450) to an already approved GIV-X ( G350) course.

  • Addition of an additional power-plant to a type course already approved or pending approval

Example: addition of A320 (V2500) course to an already approved A320 (CFM56) course.
Counter-example: addition of Airbus A300-600 to A300 classic is chargeable.

n/a
  Type cat B1 + B2 (Practical only) Chargeable, except when:
  • Already approved for B1+B2 (theory)
  • Already approved for B1 (practical) and B2 (practical)
n/a
Engine course only (B1 or B2) Chargeable, except when:
  • Already approved for full course (airframe + engine)
  • Concurrently applying for full course (airframe + engine)
n/a
  Airframe course only (B1 or B2) Chargeable, except when:
  • Already approved for full course (airframe + engine)
  • Concurrently applying for full course (airframe + engine)
n/a
Avionics course only (B1 or B2) Chargeable, except when:
  • Already approved for full course (airframe + engine + avionics)
  • Concurrently applying for full course (airframe + engine + avionics)
n/a
Reduced course for experienced engineers (B1 or B2) Chargeable, except when:
  • Already approved for full course
  • Concurrently applying for full course
n/a

** applicable whenever the course is applied for either as part of an initial application for an organisation approval, or when the course is added to an existing approved scope of approval.

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C.1 - General

C.1.4 - Can I apply for a re-calculation of my fee if there is a change of rating or scope within the invoice period?

In the event of a change in the rating or the scope during the year covered by the surveillance fee, the Agency will re-calculate the surveillance fee for the next year.

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C.1.3 - Should the total number of staff include contracted employees, employed by the company on a one year or two year contract basis?

Any staff employed by the organisation shall be included in the total number of staff. With regard to the contracted staff the organisation shall identify them in the box "contractors" in the EASA Form and they will be added to the total number of staff for the fee purpose.

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C.1.5 - Can I apply for a re-calculation of my fee if there is a change in the capacity of my organisation following, for example, a reorganisation, restructuring or redundancy programme?

In the event of a change in the activity of an organisation, e.g. change to the number of staff, change in the organisation's turnover, change of the facilities and/or courses, and upon declaration and acceptance of this change as a significant change with the appropriate EASA Form, the Agency will re-calculate the next surveillance flat fee due.

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C.1.1 - When does the application or surveillance fee have to be paid by the organisation?

  • The application fee must be paid prior to the commencement of any work.
  • For the issuance, maintenance or amendment of the certificate, all invoices issued so far for the related project must have been paid.
  • The first annual surveillance fee has to be paid after receiving the certificate and upon receipt of the invoice.
  • The aforementioned methods are applicable for hourly fees (the first invoice is based on an estimate of working hours) and flat fees.
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C.1.2 - Should administrative staff be included in the calculation of the number of staff?

Only administrative staff required to comply with the applicable Regulation and associated AMC/Guidance should be included in the calculation of the number of staff.

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C.2 - Design Organisation Approval (DOA) and Alternative Procedure for Design Organisation Approval (AP DOA)

C.2.1.3 - How can I calculate the number of staff for my Design Organisation?

The number of staff should be calculated as follows: 
For all sites involved in design and certification activities under the approval: 
All staff involved in:

  • Managing the design organisation;
  • Drawing, calculating, testing, simulating;
  • Producing and verifying compliance documentation;
  • Performing airworthiness office tasks; System monitoring.

In addition, for Design subcontractors, the following staff should be counted:

  • All staff involved in producing compliance documents;
  • All staff involved in verifying compliance documents;
  • All staff involved in airworthiness office tasks;
  • All staff involved in system monitoring.
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C.2.2 - What do I have to pay for changes to my AP DOA?

For changes to AP DOA the hourly fee is applicable as set out in Part II (1),
(reference: footnote (1) of table 1 in Part II of the Annex to Regulation (EU) 319/2014)

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C.2.1.2 - How can I determine the amount of the fee applicable to my Design Organisation?

The fee depends on two elements:

  • the type of activity for which a DOA is applied.
  • the number of staff related to the activities under the scope of the agreement.
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C.2.1.1 - Which application form should I use for approval of Design Organisation services?

All application forms are available from the Application forms page.

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C.3 - Production Organisation Approval (POA)

C.3.2 - How do calculate my turnover?

Applicants should specify the annual turnover which is or will be generated by the production of all products, parts and appliance included in the scope of work of EASA Production Organisation Approval as defined in the POA Terms of Approval (EASA Form 55b) and detailed in the POE.

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C.3.1 - Which application form should I use for approval of foreign Production organisation services?

All application forms are available from the Application forms page.

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B - Fees for the Certification of Products

B.5 - In which MTOW category is the aircraft for which I want to submit an application for TC, Major Change, STC, Minor Change or for which I have to pay CAW fees as TC holder?

The MTOW category depends on the TC only, irrespective whether the individual aircraft model differs from the MTOW of the TC.

The MTOW category for the TC is predetermined by the majority (>50%) of models that belong to the TC. In the event that there is an equal number of models, meaning not above 50% in either MTOW category, the higher category is applicable.

The TC category determines all subsequent applications and CAW fees.

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B.2 - How are EASA approvals of changes/updates to Aircraft Flight Manual (AFM) charged?

Changes to AFM are chargeable. If such changes are part of a design approval or change thereof for which EASA approval is sought, the fees for the respective minor change, major change or supplemental type certificate cover the corresponding change to the AFM. For stand-alone AFM approvals, fees are charged as for a change to the corresponding product.

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B.6 - Does my aircraft belong to a higher fee category because it is a High Performance Aircraft (HPA) < 5.700 kg MTOW?

Not necessarily: it depends on the performance category of the majority of aircraft models belonging to one TC. The higher fee category (=higher MTOW category) is applicable when the majority or equal number of models (≥ 50%) are HPA.

The TC category determines all subsequent applications and CAW fees.

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B.3 - What do I have to pay for a Major Change approval in the event that the TC has not been issued yet?

Applications for major changes received by EASA before the issue of the TC for the respective product will not necessarily be charged separately. If the application is received before all or most of the technical investigation for the TC has been carried out, EASA will make no additional charge. However, if the application is received when most, or all, of the technical investigation for the TC has been carried out, EASA reserves the right to levy the full charges due for approval of a major change.

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B.4 - Can EASA confirm that a single application may be submitted covering several aircraft types or models if the same change is applicable to these aircraft types or models?

In general, one application for TC, RTC, STC, Major and Minor Change can cover several models but not more than one type per certificate. EASA may deviate from this principle,

  • when validating foreign approvals. For the validation of STCs and major changes, EASA will process the application in the same way as the certifying authority. If the certifying authority has processed such an application as a single application, then EASA shall do likewise;
  • if the technical change is identical for several product types and if no type specific compliance finding is required.
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How are the Rotorcraft Product categories defined for the calculation of the EASA Fees and Charges?

Commission Regulation (EU) No. 319/2014 establishes the EASA Fees and Charges and defines in Part V point (2) the following categories of Rotorcraft Products for this purpose (only):

“‘Large Rotorcraft’ refers to CS 29 and CS 27 cat A; ‘Small Rotorcraft’ refers to CS 27 with Maximum Take Off Weight (MTOW) below 3 175 Kg and limited to 4 seats, including pilot; ‘Medium Rotorcraft’ refers to other CS 27.”

The applicable Fees and Charges category for each product can be consulted in the EASA website under this link.

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D - Services of the Agency

D.3 - When do I have to pay for Services?

  • In general, the invoicing of charges (on an hourly basis) takes place each quarter, once information regarding the number of performed working hours becomes available at the Agency and/or when the service is closed.
  • In certain circumstances pre-payment is required before the project can start or continue, in which case an invoice based on the estimated number of working hours is issued.
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D.2 - What is the applicable hourly rate?

The charges for services are based on the real costs of the Agency and on the number of hours spent. All EASA services are charged by the hourly rate i.a.w. [sheldsi1] Chapter III of Regulation (EU) 319/2014 and Part II of its Annex.

There are two hourly rates:

  • Part II.1: one (higher) hourly rate  is charged for services that are related to certification tasks, such as MRB, CSV, OEB etc. and it is charged in the same way as certification tasks. Travel costs are charged similarly, meaning for travels outside Europe only.
  • Part II.2: The other (lower) hourly rate is related to pure services, such as Technical Advice Contracts (TAC). Travel costs inside Europe are therefore charged.
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D.1 - Which tasks are considered as services?

The following tasks are defined as services:

  • Pursuant to Part II.1 of the Annex to the Regulation (EU) 319/2014:
    • Validation support (acceptance of EASA certification by foreign authorities) (CSV),
    • EASA acceptance of Maintenance Review Board reports (MRB),
    • EASA Acceptance of Operational Evaluation Board Reports (OSD),
    • Administrative reissuance of documents,
    • ECoA
       
  • Pursuant to Part II.2 of the Annex to the Regulation (EU) 319/2014:
    • Services not mentioned in Part II.1, such as Technical Advice Contract
  • Pursuant to Article 13 (3) Regulation (EU) 319/2014, Services not charged by the hour:
    • Publications,
    • Technical training,
    • E-Exam.
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A - General

A.12 - Do I have to fill in the EASA Third Party Financial Information form for subsequent applications?

No, as the EASA Third Party Financial Information for your organisation has been registered in our database with your first application, unless the information has changed there is no need to fill in the form again.

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A.2 - Do I have to pay?

In general, all EASA certification tasks and service activities are chargeable. Regulation (EU) 319/2014 of the European Commission requires the Agency to levy fees for the issuance of certificates and approvals and to levy charges for the provision of services.

The applicable Regulation and further information can be found under Fees and charges regulations.

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A.10 - What reference should I include with my bank transfer?

You should indicate only the -document number shown on the invoice. It is comprised of 8 digits starting with a “9”. It is very important to use the correct reference - if you do not provide the document number or a payment advice - EASA will be obliged to return the payment to you, at your expense.
Please remember that EASA does not accept cash, cheques and credit card payments nor payments in currencies other than Euro. Only wire transfers in EURO are acceptable means of payment.

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A.4 - Who sets EASA's fees?

EASA Fees & Charges are set by the European Commission. They are laid down in Regulation (EU) 319/2014. A small number of long-running projects are still invoiced in accordance with Commission Regulation (EU) No 593/2007, as amended. The F&C Regulation (EU) is subject to regular reviews.

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A.5 - How much do I have to pay?

Please note that the majority of tasks (e.g. new type certificates, minor/major changes, repairs, supplemental type certificates, organisations approvals) are subject to flat fees. Hourly fees apply to tasks that are listed in Part II of the Annex to Regulation (EU) 319/2014.

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A.6 - What are the transition rules for Regulation (EU) No 319/2014?

Applicability of Regulation (EU) 319/2014 i.a.w. Regulation (EU) 319/2014, Article 19:

  1. New applications received after 31st March 2014
  2. Ongoing projects, surveillance etc.: First day of the billing cycle after 31st March 2014
  3. Working hours performed after 31st March 2014
  4. Annual indexation: as of 1st January 2015
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A.7 - How is the inflation rate applied?

For fees and charges applicable under Commission Regulation (EU) No 593/2007: In accordance with Part V of the Annex, all Fees & Charges indicated in Parts I, II and III of the Annex have been indexed by the inflation rate yearly on 1st June – the last occasion being on 1st June 2013.

Fees and charges indexation

Date Indexation rate (%) Accumulated Factor
01/06/2008 2.4 1.02400
01/06/2009 3.7 1.06189
01/06/2010 1.0 1.07251
01/06/2011 2.1 1.09503
01/06/2012 3.1 1.12898
01/06/2013 2.6 1.15833

For fees and charges applicable under Commission Regulation (EU) 319/2014: In accordance with Chapter I Article 3(4) and Chapter VI Article 19(1)(d), all Fees and Charges indicated in Parts I and II of the Annex will be indexed by the inflation rate yearly on 1st January - starting on 1st January 2015.

Date Indexation rate (%) Accumulated Factor
01/01/2015 0.7 1.007
01/01/2016 0.0 1.007

01/01/2017

0.1 1.00801
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A.11 - Why does EASA need my bank details?

This is required in case we need to process a refund. The required information is contained in the EASA Third Party Financial Information form, which is included at the end of each application form. If your details change, you should provide the EASA with a new EASA Third Party Financial Information form. Please remember to send the original document to us.

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A.3 - When do I have to pay?

Based on your application or based on your Certificate or Approval under the Agency’s surveillance, you will receive an invoice notifying you of the fee to be paid. (EASA invoices feature the word “Invoice” in the title and an eight-digit document number starting with 900). Please do not pay anything before you have received such an invoice. The time frame for the payment is 30 days as from the date of the invoice.

When invoices are issued depends on the nature of the fee:

  • tasks which give rise to the payment of a flat fee: after receipt of the application at EASA;.
  • tasks which give rise to payment of fees on an hourly basis: invoicing is either on a quarterly basis or prior to the issuance of the certificate or approval document.
  • In some cases a pre-payment is required before the project can start or continue; in the case of hourly charging the invoice is based on the estimated number of working hours.
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A.8 - How much do I have to pay if I withdraw my application or if the Agency interrupts the certification task?

  • For those products referred to in Tables 1, 2, 3, 4 and 6 of Part I of the annex to Regulation (EU) 319/2014, the balance of the fee due, calculated on an hourly basis for the ongoing period of 12 months but not exceeding the applicable flat fee, shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs. The fees levied for previous completed periods will not be refunded.
  • For those products referred to in Table 5 of Part I of the annex to Regulation (EU) 319/2014, as last amended, the balance of the fee due, calculated on an hourly basis but not exceeding the applicable flat fee, shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs.
  • For approval fees related to organisations referred to in Tables 7 to 12 of Part I of the Annex to Regulation (EU) 319/2014, the balance of the fee due, calculated on an hourly basis but not exceeding the applicable approval fee, shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs.
  • For surveillance fees for organisations referred to in Tables 7 to 12 of Part I of the Annex to Regulation (EU) 319/2014, the balance of the fee due, calculated on an hourly basis for the ongoing period of 12 months but not exceeding the applicable flat fee, shall be payable in full at the time EASA stops working, together with any other amounts due at that time, such as travel costs. The fees levied for previous completed periods will not be refunded.
  • For services, all costs shall be payable in full at the time EASA stops working.

In the event that a project is reactivated at the request of the applicant, this task shall be charged as a new project.

(Reference: Article 9 to Regulation (EU) 319/2014)

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A.9 - How much do I have to pay if I apply for the re-issuance of certificates and documents?

One hour will be charged if documents are reissued on request of the applicant, e.g.

  • in order to replace lost originals  one hour will be charged
  • If documents are reissued on request of the applicant in the context of technical changes which do not require a project involvement of the Agency (e.g. amended TCs following minor changes by TC-holder DOAs)
  • to reflect editorial changes (e.g. change of company name)
  • for grandfathered documents to be reissued in the EASA format
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E - Charging of travel costs

E.6 - What is the “e” - component?

When travelling to non-EU destinations to conduct certification tasks, and for Services according to point 1 of part II of Regulation (EU) 319/2014, the travel costs inside the territories of the Member States have to be deducted from the total travel costs. This is done through the application of the "e" component. .The "e" component covers the average time spent by experts in the means of transport inside the territories of the Member States multiplied by the hourly fee as well as the average ticket costs inside the member states. The "e" component will be clearly indicated in the travel costs break downs provided by the Agency. The total amount of the "e" component will be revised once a year.

Please find below the evolution of the e-component value:

1/6/2009 - 31/5/2010 1.175,00
1/6/2010 - 31/5/2011 1.187,00
1/6/2011 - 31/5/2012 1.212,00
1/6/2012 - 31/5/2013 1.270,00
1/6/2013 - 31/3/2014 1.300,00
1/4/2014 - 31/12/2014 1.200,00
1/1/2015 - 31/12/2015 1.210,00
1/1/2016 - 31/12/2016 1.210,00
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E.1 - Are travel costs included in fees and charges?

Not all travel costs are included in fees or charges; they are charged separately under the following conditions:

  • For certification tasks, the fee corresponding to the task does not include the travel costs outside the EU member states (Article 5 (1) of Commission Regulation (EU) No 319/2014).
  • For services related to certification tasks, the travel costs are charged in the same manner as the certification task (Article 5 (1)).
  • For other services the cost of travel within and outside the EU member states will be invoiced in addition to the charges due. Please note that the "e" component is not applicable (Article 5 (2)).
  • All travel costs will be divided proportionally amongst applicants if an expert visited more than one company in the course of a single trip.
  • An itemised breakdown of costs will be provided without supporting documents (e.g. hotel bills) to protect the personal and financial data of the experts involved
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E.2 - How are travel costs charged when they arise from trips which started after 31st March 2014 (entry into force of new regulation on 1st April 2014)?

 

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E.3 - Standard "per diem" rates for days spent on business trips by experts

Per Diems cover all expenses at the place of assignment including accommodation, meals, incidental expenses and travel allowances paid to staff. The standard rate varies according to the country and is published regularly by the European Commission.

Per diems are charged only for trips which include an overnight stay.

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E.4 - Transport costs

Further to the Agency’s travel policy, all experts must use the most appropriate and cost-effective means of transport. As far as possible, public or shared transport will be used.

Air travel

All flight tickets will be booked according to the following conditions:

  • in economy class or equivalent, at the lowest available rates, taking into account the times of meetings and/or special features of the mission for all segments that involve up to four hours continuous flying time;
  • in business class or equivalent, at the lowest available rates, taking into account the times of meetings and/or special features of the mission if the travel includes at least one segment involving at least four hours continuous flying time

If lower fare prices require a weekend stay (Sunday rule), additional per diems may be charged.

 

Rail travel

All journeys will be booked in first-class, taking the shortest and most cost-effective route.

 

Car rental

Will be charged at cost.

 

Car transfers

The use of private car will be charged on the basis of a kilometre allowance, currently fixed at 0.22 € per kilometre.
Car transfers are only permitted in case of service requirements [sheldsi1] or in particular circumstances (inadequate public transportation facilities or cost-effectiveness).

 

 

 

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E.5 - Travel time

The time spent by an expert in the means of transport is charged at the hourly rate. In general, standard average travel times are applied. The standard travel time is comprised of various components:

  • If the outward or return journey is interrupted only for a change of transport mode (e.g. connecting flight) then 1 hour is added to the travel time regardless of the duration of the break itself.
  • Travel time is counted from the time of departure from the normal place of work of the expert (or home, if he/she leaves directly from home) to his/her arrival at the destination. The destination shall be the place at which the expert is staying (if there is an overnight stay) or the place at which the certification task or service is to be performed.
  • If the outward or return journey is interrupted for reasons unrelated to the certification/service task in question, then travel time is counted from the start of the leg that can be considered part of the certification/service task.
  • No travel time will be charged for any kind of transport delay, regardless of the cause.
  • No more than 12 hours travel time will be charged to any calendar day. For the purpose of travel time calculation, a calendar day is calculated on the basis of the local time at destination. This means that if an expert leaves Chicago the evening of day N and lands in Cologne on day N+1 he / she would have been travelling over 2 calendar days.
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E.7 - Do I have to pay travel cancellation costs?

If the Agency cancels a trip upon request of the Applicant, any cancellation costs incurred will be charged to the Applicant. If the trip has to be cancelled upon request of the Agency, cancellation costs will be borne by the Agency.

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