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Appendix VII to AMC M.B.702(f) — EASA Form 13

ED Decision 2021/009/R

M.A. SUBPART G APPROVAL RECOMMENDATION REPORTEASA FORM 13

Part 1: General

Name of organisation:

Approval reference:

Requested approval rating/

EASA Form 14 or AOC dated*:

Other approvals held (if app.)

Address of facility(ies) audited:

Audit period: from

to

Date(s) of audit(s):

Audit reference(s):

Persons interviewed:

Competent authority surveyor:

Competent authority office:

Signature(s):

Date of EASA Form 13 Part 1 completion:

*delete as appropriate


M.A. SUBPART G APPROVAL RECOMMENDATION REPORTEASA FORM 13

Part 2: M.A. Subpart G Compliance Audit Review

The five columns may be labelled and used as necessary to record the approval product line or facility, including subcontractor’s, reviewed. Against each column used of the following M.A. Subpart G subparagraphs, please either tick () the box if satisfied with compliance, or cross (X) the box if not satisfied with compliance and specify the reference of the Part 4 finding next to the box, or enter N/A where an item is not applicable, or N/R when applicable but not reviewed.

Para

Subject

M.A.703

Extent of approval

M.A.704

Continuing airworthiness

management exposition (see Part 3)

M.A.705

Facilities

M.A.706

Personnel requirements

M.A.707

Airworthiness review staff

M.A.708

Continuing airworthiness

management

M.A.202

Occurrence reporting

ML.A.202

M.A.709

Documentation

M.A.710

Airworthiness review

M.A.711

Privileges of the organisation

M.A.712

Quality system

M.A.713

Changes to the approved continuing

airworthiness organisation

M.A.714

Record-keeping

M.A.716

Findings

Competent authority surveyor(s):

Signature(s):

Competent authority office:

Date of EASA Form 13 Part 2 completion:


M.A. SUBPART G APPROVAL RECOMMENDATION REPORTEASA FORM 13

Part 3: Compliance with M.A. Subpart G continuing airworthiness management exposition (CAME)

Please either tick () the box if satisfied with compliance; or cross (x) if not satisfied with compliance and specify the reference of the Part 4 finding; or enter N/A where an item is not applicable; or N/R when applicable but not reviewed.

PART 0

General organisation

0.1

Corporate commitment by the accountable manager

0.2

General information

0.3

Management personnel

0.4

Management organisation chart

0.5

Notification procedure to the competent authority regarding changes to the organisation’s activities/approval/location/personnel

0.6

Exposition amendment procedures

PART 1

Continuing airworthiness management procedures

1.1

Aircraft technical log utilisation and MEL application

Aircraft continuing airworthiness record system utilisation

1.2

Aircraft maintenance programmes – development amendment and approval

1.3

Time and continuing airworthiness records, responsibilities, retention, access

1.4

Accomplishment and control of airworthiness directives

1.5

Analysis of the effectiveness of the maintenance programme(s)

1.6

Non mandatory modification embodiment policy

1.7

Major repair and modification standards

1.8

Defect reports

1.9

Engineering activity

1.10

Reliability programmes

1.11

Pre-flight inspections

1.12

Aircraft weighing

1.13

Check flight procedures

PART 2

Quality system

2.1

Continuing airworthiness quality policy, plan and audits procedure

2.2

Monitoring of continuing airworthiness management activities

2.3

Monitoring of the effectiveness of the maintenance programme(s)

2.4

Monitoring that all maintenance is carried out by an appropriate maintenance organisation

2.5

Monitoring that all contracted maintenance is carried out in accordance with the contract, including subcontractors used by the maintenance contractor

2.6

Quality audit personnel

PART 3

Contracted Maintenance

3.1

Procedures for contracted maintenance

3.2

Quality audit of aircraft

PART 4

Airworthiness review procedures

4.1

Airworthiness review staff

4.2

Review of aircraft records

4.3

Physical survey

4.4

Additional procedures for recommendations to competent authorities for the import of aircraft

4.5

Recommendations to competent authorities for the issue of airworthiness review certificates

4.6

Issuance of airworthiness review certificates

4.7

Airworthiness review records, responsibilities, retention and access

PART 4B

Permit to fly procedures

4B.1

Conformity with approved flight conditions

4B.2

Issue of permit to fly under the CAMO privilege

4B.3

Permit to fly authorised signatories

4B.4

Interface with the local authority for the flight

4B.5

Permit to fly records, responsibilities, retention and access

PART 5

Appendices

5.1

Sample Documents

5.2

List of airworthiness review staff

5.3

List of subcontractors as per M.A.711(a)(3)

5.4

List of approved maintenance organisations contracted

5.5

Copy of contracts for subcontracted work (Appendix II to AMC M.A.711(a)(3))

CAME Reference:CAME Amendment:

Competent authority audit staff:Signature(s):

Competent authority office: Date of EASA Form 13 Part 3 completion:


M.A. SUBPART G APPROVAL RECOMMENDATION REPORTEASA FORM 13

Part 4: Findings regarding M.A. Subpart G compliance status

Each level 1 and 2 finding should be recorded whether it has been rectified or not and should be identified by a simple cross reference to the Part 2 requirement. All non-rectified findings should be copied in writing to the organisation for the necessary corrective action.

Part

2 or 3

ref.

Audit reference(s):

Findings

L

e

v

e

l

Corrective action

Date

Due

Date

Closed

Reference



M.A. SUBPART G APPROVAL RECOMMENDATION REPORTEASA FORM 13

Part 5: M.A. Subpart G approval or continued approval or change recommendation*

Name of organisation:

Approval reference:

Audit reference(s):

The following M.A. Subpart G scope of approval is recommended for this organisation:

Or, it is recommended that the M.A. Subpart G scope of approval specified in EASA Form 14 referenced ...................................................... be continued.

Name of recommending competent authority surveyor:

Signature of recommending competent authority surveyor:

Competent authority office:

Date of recommendation:

EASA Form 13 review (quality check):Date:

*delete as appropriate

Appendix VIII to AMC M.A.616 — Organisational Review

ED Decision 2020/002/R

This is only applicable to organisations with less than 10 maintenance staff members. For larger organisations, the principles and practices of an independent quality system should be used.

Depending on the complexity of the small organisation (number and type of aircraft, number of different fleets, subcontracting of specialised services, etc.), the organisational review system may vary from a system using the principles and practices of a quality system (except for the requirement of independence) to a simplified system adapted to the low complexity of the organisation and the aircraft managed.

As a core minimum, the organisational review system should have the following features, which should be described in the Maintenance Organisation Manual (MOM):

a.Identification of the person responsible for the organisational review programme.

By default, this person should be the accountable manager, unless he delegates this responsibility to (one of) the M.A.606(b) person(s).

b.Identification and qualification criteria for the person(s) responsible for performing the organisational reviews.

These persons should have a thorough knowledge of the regulations and of the maintenance organisation procedures. They should also have knowledge of audits, acquired through training or through experience (preferably as an auditor, but also possibly because they actively participated in several audits conducted by the competent authority).

c.Elaboration of the organisational review programme:

Checklist(s) covering all items necessary to be satisfied that the organisation delivers a safe product and complies with the regulation. All procedures described in the MOM should be addressed.

A schedule for the accomplishment of the checklist items. Each item should be checked at least every 12 months. The organisation may choose to conduct one full review annually or to conduct several partial reviews.

d.Performance of organisational reviews

Each checklist item should be answered using an appropriate combination of:

review of records, documentation, etc;

sample check of aircraft under contract or being maintained under a work order;

interview of personnel involved;

review of discrepancies and difficulty internal reports (e.g. notified difficulties in using current procedures and tools, systematic deviations from procedures, etc.);

review of complaints filed by customers after delivery.

e.Management of findings and occurrence reports.

All findings should be recorded and notified to the affected persons.

All level 1 findings, in the sense of M.A.619(a), should be immediately notified to the competent authority and all necessary actions on aircraft in service should be immediately taken.

All occurrence reports should be reviewed with the aim for continuous improvement of the system by identifying possible corrective and preventive actions. This should be done in order to find prior indicators (e.g., notified difficulties in using current procedures and tools, systematic deviations from procedures, unsafe behaviours, etc.), and dismissed alerts that, had they been recognised and appropriately managed before the event, could have resulted in the undesired event being prevented.

Corrective and preventive actions should be approved by the person responsible for the organisational review programme and implemented within a specified time frame.

Once the person responsible for the organisational review programme is satisfied that the corrective action is effective, closure of the finding should be recorded along with a summary of the corrective action.

The accountable manager should be notified of all significant findings and, on a regular basis, of the global results of the organisational review programme.

Following is a typical example of a simplified organisational review checklist, to be adapted as necessary to cover the MOM procedures:

1 – Scope of work

Check that:

All aircraft and components under maintenance or under contract are covered in EASA Form 3.

The scope of work in the MOM does not disagree with EASA Form 3.

No work has been performed outside the scope of EASA Form 3 and the MOM.

2 – Maintenance data

Check that maintenance data to cover the aircraft in the scope of work of the MOM are present and up-to-date.

Check that no change has been made to the maintenance data from the TC holder without being notified.

3 – Equipment and Tools

Check the equipment and tools against the lists in the MOM and check if still appropriate to the TC holder’s instructions.

Check tools for proper calibration (sample check).

4 – Stores

Do the stores meet the criteria in the procedures of the MOM?

Check by sampling some items in the store for presence of proper documentation and any overdue items.

5 – Certification of maintenance and airworthiness review

Has maintenance on products and components been properly certified?

Have implementation of modifications/repairs been carried out with appropriate approval of such modifications/repairs (sample check)?

Have airworthiness reviews been properly performed and the airworthiness review certificate properly been issued?

6 – Relations with the owners/operators

Has maintenance been carried out with suitable work orders?

When a contract has been signed with an owner/operator, has the obligations of the contracts been respected on each side?

7 – Personnel

Check that the current accountable manager and other nominated persons are correctly identified in the approved MOM.

If the number of personnel has decreased or if the activity has increased, check that the staff are still adequate to ensure a safe product.

Check that the qualification of all new personnel (or personnel with new functions) has been appropriately assessed.

Check that the staff have been trained, as necessary, to cover changes in:

•regulations,

•competent authority publications,

•the MOM and associated procedures,

•the products in the scope of work,

•maintenance data (significant ADs, SBs, etc.).

8 – Maintenance contracted

Sample check of maintenance records:

•Existence and adequacy of the work order,

•Data received from the maintenance organisation:

•Valid CRS including any deferred maintenance,

•List of removed and installed equipment and copy of the associated EASA Form 1 or equivalent.

Obtain a copy of the current approval certificate (EASA Form 3) of the maintenance organisations contracted.

9 – Maintenance subcontracted

Check that subcontractors for specialised services are properly controlled by the organisation.

10 – Technical records and record-keeping

Have the maintenance actions been properly recorded?

Have the certificates (EASA Form 1 and Conformity certificates) been properly collected and recorded?

Perform a sample check of technical records to ensure completeness and storage during the appropriate periods.

Is storage of computerised data properly ensured?

11 – Occurrence reporting procedures

Check that reporting is properly performed.

Actions taken and recorded.

Appendix IX to AMC M.A.602 and AMC M.A.702 — EASA Form 2

ED Decision 2020/002/R


Application for

Competent authority

Part-M Subpart F Approval*

Part-145 Approval*

Part-M Subpart G Approval*

Part-CAMO approval*

Part-CAO approval*

Initial */ Change*

Initial */ Change*

Initial */ Change*

initial */ Change*

initial */ Change*

1.Registered name of applicant:

2.Trading name (if different):

3.Addresses requiring approval:

4.Tel. ............................................... Fax .....................................

E-mail ..............................

5.Terms of approval and scope of work relevant to this application:

6.Position and name of the (proposed*) Accountable Manager:

.........................................................................

7.Signature of the (proposed*) Accountable Manager: ................................................................

8.Place: ........................................................

9.Date: ........................................................

Note (1): A note giving the address(es) to which the EASA Form(s) should be sent.

Note (2): An optional note to give information on any fees payable.

* delete as applicable

EASA Form 2 Page 1 of 1

Appendix X to AMC M.B.602(a) and AMC M.B.702(a) — EASA Form 4

ED Decision 2015/029/R

[COMPETENT AUTHORITY]

Details of Management Personnel required to be accepted as specified in Part-…………………

1.Name:

2.Position:

3.Qualifications relevant to the item (2) position:

4.Work experience relevant to the item (2) position:

Signature: ...................................................................... Date: .........................................................

On completion, please send this form under confidential cover to the competent authority

Competent authority use only

Name and signature of authorised competent authority staff member accepting this person:

Signature: ..................................................................... Date: ...........................................................

Name: ........................................................................... Office: .........................................................

EASA Form 4