AIS.OR.400 Distribution services

Commission Implementing Regulation (EU) 2020/469

An AIS provider shall:

(a) distribute available aeronautical information products to those users who request them;

(b) make available the AIP, AIP amendments, AIP supplements, NOTAM and AIC by the most expeditious means;

(c) ensure that NOTAM are distributed through the aeronautical fixed service (AFS), whenever practicable;

(d) ensure that international exchange of NOTAM takes place only as mutually agreed between the international NOTAM offices and multinational NOTAM processing units concerned; and

(e) arrange, as necessary, the issuance and receipt of NOTAM distributed by telecommunication to satisfy operational requirements.

GM1 AIS.OR.400(a) Distribution services

ED Decision 2020/008/R

DELIVERY METHOD

(a) The distribution of available aeronautical information products to the intended users differs in the delivery method applied which may either be:

(1) physical distribution — the means by which aeronautical data and aeronautical information distribution is achieved through the delivery of a physical package, such as postal services; or

(2) direct electronic distribution — the means by which aeronautical data and aeronautical information distribution is achieved automatically through the use of a direct electronic connection between the AIS provider and the intended user.

(b) Different delivery methods and data media may require different procedures to ensure the required data quality. 

(c) Further guidance on digital dataset distribution can be found in ICAO Doc 10039 ‘Manual on System Wide Information Management (SWIM) Concept’.

(d) Global communication networks and web services may be employed for the provision of aeronautical information products.

(e) Guidance to assist the AIS providers in developing and adapting their systems for the distribution of the State AIP on the internet as an official and authoritative source of information may be found in the EUROCONTROL ‘Guidelines for Aeronautical Information Publication (AIP) distribution on the Internet’ (edition 1.0, dated October 2017).

AIS.OR.405 Pre-flight information services

Commission Implementing Regulation (EU) 2020/469

An AIS provider shall ensure that:

(a) for any aerodrome/heliport, aeronautical information relative to the route stages originating at the aerodrome/heliport is made available to flight operations personnel, including flight crew and services responsible for pre-flight information; and

(b) aeronautical information provided for pre-flight planning purposes includes information of operational significance from the elements of the aeronautical information products.

GM1 AIS.OR.405(a) Pre-flight information services

ED Decision 2020/008/R

COMMUNICATION

Pre-flight information may be provided as a verbal briefing or a self-briefing.

GM1 AIS.OR.405(b) Pre-flight information services

ED Decision 2020/008/R

OPERATIONAL SIGNIFICANCE

(a) Geographic coverage for pre-flight information services should be determined and periodically reviewed. In general, the coverage zone should be limited to the flight information region (FIR) within which the aerodrome/heliport is located, the FIR(s) adjacent thereto, and all air route or portion of route flown without an intermediate landing, originating at the aerodrome/heliport and extending beyond the FIR(s) mentioned.

(b) The elements of the aeronautical information products may be limited to national publications and when practicable, those of immediately adjacent States, provided that a complete library of aeronautical information is available at a central location and means of direct communications with that library are available.

(c) A recapitulation of valid NOTAM of operational significance and other information of urgent character can be made available to flight crews in the form of plain-language pre-flight information bulletins (PIBs).

(d) Guidance on the preparation of pre-flight information services and PIBs may be found in Chapter 8 of ICAO Doc 8126 ‘Aeronautical Information Services Manual’ and in Chapter 7 of the EUROCONTROL ‘Guidelines — Operating Procedures for AIS Dynamic Data (OPADD)’ (edition:4.0, dated 17 April 2015).