ANNEX I — LIST OF REQUIREMENTS APPLICABLE TO THE MANDATORY AND VOLUNTARY OCCURRENCE REPORTING SCHEMES
Regulation (EU) No 376/2014
Note: The data fields must be completed with the information requested. If it is not possible for the competent authorities of the Member States or the Agency to include that information because it has not been provided by the organisation or the reporter, the data field may be completed with the value ‘unknown’. However, with a view to ensuring that the appropriate information is transmitted, use of that ‘unknown’ value should, to the best extent possible, be avoided, and the report should, where possible, be completed with the information later.
1. COMMON MANDATORY DATA FIELDS
When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:
(1) Headline
— Headline
(2) Filing Information
— Responsible Entity
— File Number
— Occurrence Status
(3) When
— UTC Date
(4) Where
— State/Area of Occurrence
— Location of Occurrence
(5) Classification
— Occurrence Class
— Occurrence Category
(6) Narrative
— Narrative Language
— Narrative
(7) Events
— Event Type
(8) Risk classification
2. SPECIFIC MANDATORY DATA FIELDS
2.1. Aircraft-related data fields
When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:
(1) Aircraft Identification
— State of Registry
— Make/Model/Series
— Aircraft serial number
— Aircraft Registration
— Call sign
(2) Aircraft Operation
— Operator
— Type of operation
(3) Aircraft Description
— Aircraft Category
— Propulsion Type
— Mass Group
(4) History of Flight
— Last Departure Point
— Planned Destination
— Flight Phase
(5) Weather
— Weather relevant
2.2. Data fields relating to air navigation services
When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:
(1) ATM relation
— ATM contribution
— Service affected (effect on ATM service)
(2) ATS Unit Name
2.2.1. Separation Minima Infringement/Loss of Separation and Airspace Infringement‑related data fields
When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:
(1) Airspace
— Airspace type
— Airspace class
— FIR/UIR name
2.3. Aerodrome-related data fields
When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:
(1) Location Indicator (ICAO indicator of the airport)
(2) Location on the aerodrome
2.4. Aircraft damage or personal injury-related data fields
When entering, in their respective databases, information on every occurrence mandatorily reported and, to the best extent possible, every occurrence voluntarily reported, organisations, Member States and the Agency must ensure that occurrence reports recorded in their databases contain at least the following information:
(1) Severity
— Highest Damage
— Injury Level
(2) Injuries to persons
— Number of injuries on ground (fatal, serious, minor)
— Number of injuries on aircraft (fatal, serious, minor)
Regulation (EU) No 376/2014
(a) List of interested parties which may receive information on the basis of a case-by-case decision under Article 11(4) or on the basis of a general decision under Article 11(6):
1. Manufacturers: designers and manufacturers of aircraft, engines, propellers and aircraft parts and appliances, and their respective associations; designers and manufacturers of air traffic management (ATM) systems and constituents; designers and manufacturers of systems and constituents for air navigation services (ANS); designers and manufacturers of systems and equipment used on the air side of aerodromes
2. Maintenance: organisations involved in the maintenance or overhaul of aircraft, engines, propellers and aircraft parts and appliances; in the installation, modification, maintenance, repair, overhaul, flight checking or inspection of air navigation facilities; or in the maintenance or overhaul of aerodrome air side systems, constituents and equipment
3. Operators: airlines and operators of aircraft and associations of airlines and operators; aerodrome operators and associations of aerodrome operators
4. Air navigation services providers and providers of ATM-specific functions
5. Aerodrome service providers: organisations in charge of ground handling of aircraft, including fuelling, loadsheet preparation, loading, de-icing and towing at an aerodrome, as well as rescue and firefighting, or other emergency services
6. Aviation training organisations
7. Third-country organisations: governmental aviation authorities and accident investigation authorities from third countries
8. International aviation organisations
9. Research: public or private research laboratories, centres or entities; or universities engaged in aviation safety research or studies
(b) List of interested parties which may receive information on the basis of a case-by-case decision under Article 11(4) and (5):
1. Pilots (on a personal basis)
2. Air traffic controllers (on a personal basis) and other ATM/ANS staff carrying out safety‑related tasks
3. Engineers/technicians/air traffic safety electronics staff/aviation (or aerodrome) managers (on a personal basis)
4. Professional representative bodies of staff carrying out safety-related tasks
ANNEX III — REQUEST FOR INFORMATION FROM THE EUROPEAN CENTRAL REPOSITORY
Regulation (EU) No 376/2014
1. Name:
Function/position:
Company:
Address:
Tel.:
E-mail:
Date:
Nature of business:
Category of interested party (see Annex II to Regulation (EU) No 376/2014 of the European Parliament and of the Council of 3 April 2014 on the reporting, analysis and follow-up of occurrences in civil aviation (18 OJ L 122, 24.4.2014, p. 18.)):
2. Information requested (please be as specific as possible; include the relevant date/period in which you are interested):
3. Reason for the request:
4. Explain the purpose for which the information will be used:
5. Date by which the information is requested:
6. The completed form should be sent, via e-mail, to: (point of contact)
7. Access to information
The point of contact is not required to supply any requested information. It may do so only if it is confident that the request is compatible with Regulation (EU) No 376/2014. The requestor commits itself and its organisation to restrict the use of the information to the purpose it has described under point 4. It is also recalled that information provided on the basis of this request is made available only for the purposes of flight safety as provided in Regulation (EU) No 376/2014 and not for other purposes such as, in particular, attributing blame or liability or for commercial purposes.
The requestor is not allowed to disclose information provided to it to anyone without the written consent of the point of contact.
Failure to comply with these conditions may lead to a refusal of access to further information from the European Central Repository and, where applicable, to the imposition of penalties.
8. Date, place and signature: