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Easy Access Rules for Occurrence Reporting (Regulation (EU) No 376/2014)

Revision from December 2022
19 Dec 2022
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Easy Access Rules for Occurrence Reporting (Regulation (EU) No 376/2014)

Revision from December 2022

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Table of contents

  • Disclaimer
  • Note from the editor
    • Cover regulation article
    • Regulation
      • Guidance material
  • Incorporated amendments
  • Regulation (EU) No 376/2014
    • Cover Regulation
      • Powers and recitals
      • Article 1 — Objectives
      • Article 2 — Definitions
      • Article 3 — Subject matter and scope
      • Article 4 — Mandatory reporting
      • Article 5 — Voluntary reporting
      • Article 6 — Collection and storage of information
      • Article 7 — Quality and content of occurrence reports
      • Article 8 — European Central Repository
      • Article 9 — Exchange of information
      • Article 10 — Dissemination of information stored in the European Central Repository
      • Article 11 — Processing of requests and decisions
      • Article 12 — Record of requests and exchange of information
      • Article 13 — Occurrence analysis and follow-up at national level
      • Article 14 — Occurrence analysis and follow up at Union level
      • Article 15 — Confidentiality and appropriate use of information
      • Article 16 — Protection of the information source
      • Article 17 — Updating of the annexes
      • Article 18 — Exercise of the delegation
      • Article 19 — Committee procedure
      • Article 20 — Access to documents and protection of personal data
      • Article 21 — Penalties
      • Article 22 — Amendment to Regulation (EU) No 996/2010
      • Article 23 — Repeals
      • Article 24 — Entry into force and application
    • ANNEXES
      • ANNEX I — LIST OF REQUIREMENTS APPLICABLE TO THE MANDATORY AND VOLUNTARY OCCURRENCE REPORTING SCHEMES
      • ANNEX II — INTERESTED PARTIES
      • ANNEX III — REQUEST FOR INFORMATION FROM THE EUROPEAN CENTRAL REPOSITORY
  • Commission Implementing Regulation (EU) 2015/1018
    • Cover Regulation
      • Powers and recitals
      • Article 1
      • Article 2
    • ANNEXES
      • ANNEX I — OCCURRENCES RELATED TO THE OPERATION OF THE AIRCRAFT
      • ANNEX II — OCCURRENCES RELATED TO TECHNICAL CONDITIONS, MAINTENANCE AND REPAIR OF THE AIRCRAFT
      • ANNEX III — OCCURRENCES RELATED TO AIR NAVIGATION SERVICES AND FACILITIES
      • ANNEX IV — OCCURRENCES RELATED TO AERODROMES AND GROUND SERVICES
      • ANNEX V— OCCURRENCES RELATED TO AIRCRAFT OTHER THAN COMPLEX MOTOR-POWERED AIRCRAFT, INCLUDING SAILPLANES AND LIGHTER-THAN-AIR VEHICLES
  • Commission Delegated Regulation (EU) 2020/2034
    • Cover Regulation
      • Article 1 – Subject matter
      • Article 2 – Definitions
      • Article 3 – Common European risk classification scheme
      • Article 4 – Entry into force
    • ANNEX
      • The common European risk classification scheme
  • Commission Implementing Regulation (EU) 2021/2082
    • Cover Regulation
      • Article 1 — Subject matter
      • Article 2 — Definitions
      • Article 3 — Review, amendment, and endorsement of the safety risk classification
      • Article 4 — Monitoring and improvement of the ERCS
      • Article 5 — Monitoring of compatibility with other risk classification schemes
      • Article 6 — Entry into force
    • ANNEX
      • Conversion procedures from the Risk Analysis Tool (RAT) and Aviation Risk Management Solutions — Event Risk Classification (ARMS-ERC) scores into the European Risk Classification Scheme (ERCS) scores
  • Guidance Material — Regulation (EU) No 376/2014 and its implementing rules
    • SECTION 1 — INTRODUCTION
      • 1.1 How will Regulation (EU) No 376/2014 contribute to enhance aviation safety?
      • 1.2 Why developing guidance material for Regulation 376/2014?
      • 1.3 When did Regulation 376/2014 become applicable?
      • 1.4 Is the application of Regulation 376/2014 compulsory?
      • 1.5 Can Member States adopt rules in areas covered by Regulation 376/2014?
      • 1.6 Are Member States allowed to adopt national rules which are stricter than Regulation 376/2014?
      • 1.7 What type of aircraft is covered under the Regulation?
      • 1.8 What type of information is covered under the Regulation?
    • SECTION 2 — AVIATION PROFESSIONALS
      • 2.1 Why should I report safety occurrences?
      • 2.2 Am I under the legal obligation to report occurrences?
      • 2.3 What types of occurrences shall be reported?
      • 2.4 How can I know if an occurrence is reportable?
      • 2.5 Am I required report occurrences that happened outside of the EU?
      • 2.6 If I report an accident or serious incident under Regulation 376/2014, am I also required to report it to the State of Occurrence?
      • 2.7 If several reporters are aware of the same reportable occurrence, are they all required to report it?
      • 2.8 To what entity shall I report occurrences?
      • 2.9 What is the deadline to report an occurrence?
      • 2.10 What is the format to report an occurrence?
      • 2.11 What information should be included in an occurrence report?
      • 2.12 Is my report confidential?
      • 2.13 Can my report be used against me or anyone mentioned in it?
      • 2.14 What can I do if I consider that the above protection rules have been infringed?
    • SECTION 3 — ORGANISATIONS
      • 3.1 What may be the safety benefit of sharing occurrence reports with the competent authority?
      • 3.2 How can information be shared with the industry?
      • 3.3 What are the organisations subject to Regulation 376/2014?
      • 3.4 What is the reporting flow implied by the Regulation?
      • 3.5 Which occurrences shall be collected by organisations?
      • 3.6 How do these reporting requirements interact with those contained in other rules?
      • 3.7 What information shall be transferred to the competent authority?
      • 3.8 To whom should organisations report occurrences?
      • 3.9 What is the required format to record and transfer occurrences?
      • 3.10 How to comply with the ADREP/ ECCAIRS compatibility requirement?
      • 3.11 How to comply with the standardised format requirement?
      • 3.12 How to comply with the mandatory data fields requirement?
      • 3.13 What is the requirement related to risk classification?
      • 3.14 How to apply the requirement related to data quality checking processes?
      • 3.15 How to apply the requirement related to transfer of analysis and follow-up?
      • 3.16 How shall information collected be handled?
      • 3.17 How is information transferred to the competent authority protected?
    • SECTION 4 — COMPETENT AUTHORITIES
      • 4.1 What is the reporting flow implied by the Regulation?
      • 4.2 What information shall be collected by the competent authority and how should it be handled?
      • 4.3 How is the information shared among the competent authorities?
      • 4.4 When shall information be transferred to the ECR?
      • 4.5 What is the required format to record and transfer occurrences?
      • 4.6 What are the competent authority obligations in terms of oversight?
      • 4.7 How shall information collected be handled?
      • 4.8 Can the competent authority share information contained in the ECR and under what conditions?
      • 4.9 How shall States implement Article 16(12) of Regulation 376/2014?
    • SECTION 5 — PRIVATE PILOTS
      • 5.1 Why shall I report occurrences?
      • 5.2 Am I required by law to report occurrences?
      • 5.3 What occurrences shall I report?
      • 5.4 How can I know if an occurrence is reportable?
      • 5.5 Am I required report occurrences that happened outside of the EU?
      • 5.6 To what authority shall I report occurrences?
      • 5.7 Under what format shall I report an occurrence?
      • 5.8 Is my report confidential?
      • 5.9 Can my report be used against me or anyone mentioned in it?
      • 5.10 What can I do if I consider that the above protection rules have been infringed?
    • LIST OF ACRONYMS

Guidance Material — Regulation (EU) No 376/2014 and its implementing rules

Information

GM to Reg. (EU) No 376/2014 and its IRs

The content of this guidance material does not modify or amend Regulation (EU) No 376/2014 and its implementing rules.

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