ATCO.AR.D.001  Procedure for the issue, revalidation and renewal of licences, ratings, endorsements and authorisations

Regulation (EU) 2015/340

(a) The competent authority shall establish procedures for the application, issue and exchange of licences, issue of ratings and endorsements, as well as the revalidation and renewal of endorsements. These procedures may include:

(1) the issue of temporary OJTI authorisation and temporary assessor authorisation; and

(2) if applicable, the authorisation for assessors to revalidate and renew unit endorsements in which case assessors shall submit all records, reports and any other information to the competent authority as defined in such procedures.

(b) Upon receiving an application and, if relevant, any supporting documentation, the competent authority shall verify the application completeness and whether the applicant meets the requirements set out in Annex I.

(c) If the applicant meets the applicable requirements, the competent authority shall issue, revalidate or renew, when appropriate, the relevant licence, rating(s) and endorsement(s) using the format for licences established in Appendix 1 of Annex II. The temporary OJTI authorisation referred to in ATCO.C.025 and the temporary assessor authorisation referred to in ATCO.C.065 shall be issued as a separate document wherein the privileges of the holder as well as the validity of the authorisation shall be specified.

(d) For the purpose of reducing unnecessary administrative burden, the competent authority may establish procedures for establishing a unique date of validity for several endorsements. In any case, the validity periods of the endorsements concerned shall not be extended.

(e) The competent authority shall replace the air traffic controller licence if necessary for administrative reasons and when point (XIIa) of the licence is completed and no further space remains. The date of the first issue of the ratings and rating endorsements shall be transferred to the new licence.

PROCEDURES

The competent authority may develop procedures to allow privileges to be exercised by the licence holder for a maximum period of eight weeks after successful completion of the applicable examination(s) and assessment(s), pending the issue of the licence, rating or endorsement.

Such procedures may cover licences, ratings and endorsements, but not the temporary authorisations.

APPLICATION FORM FOR THE ISSUE, REVALIDATION AND RENEWAL OF LICENCES, RATINGS AND ENDORSEMENTS

APPLICATION FOR ISSUE/REVALIDATION/RENEWAL OF (STUDENT) AIR TRAFFIC CONTROLLER (ATCO) LICENCE, RATINGS AND ENDORSEMENTS

Part A: APPLICANT’S DETAILS

Name: 

Permanent address:…………………………………………………………………………………………………………………

Tel.:……………………………………… Mobile:………………… E-mail address:…………………………………………

Nationality: ………………

Date (dd/mm/yyyy) and place of birth:…………………………………………………………………………….

(STUDENT) ATCO LICENCE DETAILS (if applicable):

Licence serial No:……………………………………
Date of issue (dd/mm/yyyy): ………………………………

EMPLOYER’S DETAILS (if applicable):

Name: 

Part B: APPLICATION FOR (Tick the relevant boxes)

Issue of Student ATCO Licence, rating(s) and rating endorsements) (Part C, E and F of this form)

Language endorsement(s) (Part C, E and F of this form)

Issue of ATCO Licence, rating(s) and rating endorsements) (Part C, E and F of this form)

Revalidation of ATCO Licence rating, endorsements (Part C, D, E and F of this form)

Renewal of ATCO Licence rating, endorsements (Part C, D, E and F of this form)

Part C: RATING/RATING ENDORSEMENT/ATC UNIT/Sector

ADI 

(Unit, sector, working position)

TWR

GMC

GMS

AIR

RAD

APS 

(Unit, sector, working position)

PAR 

SRA

TCL

 

ACS 

(Unit, sector, working position)

TCL  

OCN

 

 

ACP 
  

(Unit, sector, working position)

OCN

 

 

 

 

ADV 
 

(Unit, sector, working position)

 

 

 

 

 

APP 
 

(Unit, sector, working position)

 

 

 

 

 

Licence endorsements

OJTI

STDI

Assessor

Language proficiency endorsement

- level 4

- level 5

- level 6

Local (specify language) _ language proficiency endorsement*

- level 4

- level 5

- level 6

* Optional, if imposed by the Member State for reasons of safety at the ATC unit as published in AIP.

Part D: Unit endorsement revalidation/renewal

The applicant meets the requirements according to Regulation (EU) .…/…. and to the unit competence scheme of unit ……………………………………………………………………….

The unit/licence endorsements annotated below are revalidated/renewed * (delete as appropriate).
Based on this, REVALIDATION/RENEWAL can be done as listed below:

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

I certify that the data is complete and true

Authorised assessor: 

Name:

Assessor’s licence number:

Signature:

Part E: Declaration

I hereby:

1. apply for the issue/revalidation/renewal of (Student) ATCO Licence, ratings and/or endorsements as indicated;

2. confirm that the information contained herein is correct at the time of the application;

3. confirm that I am not holding any (Student) ATCO Licence issued in another Member State;

4. confirm that I have not applied for any (Student) ATCO Licence in another Member State; and

5. confirm that I have never held a (Student) ATCO Licence issued in another Member State which has been revoked or suspended in any other Member State.

I understand that any incorrect information provided herein could prohibit me from holding a (Student) ATCO Licence.

 

Signed: . . . . . . . . . . . . . . . . . . . . Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 

Date (dd/mm/yyyy): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Part F: Certificates/Documents

Please enclose all relevant certificates and/or documents:

1. Copy of Student ATCO Licence, if applicable                                                     

2. Copy of passport or other national ID                                                               

3. Copy of medical certificate                                                                                 

4. Copy of relevant training certificate/documents proving the successful completion of:

(a) Initial training (integrated)                                                                                  

(b) Basic training                                                                                                          

(c) Rating training                                                                                                       

(d) Unit training                                                                                                            

(e) Practical instructor training                                                                                 

(f) Assessor training                                                                                                     

(g) Refresher training                                                                                                  

5. Copy of language proficiency certificate(s): language(s)                                 

6. Certificate by ATC provider

proving that the licence holder has fulfilled the requirements in accordance with the approved unit competence scheme                                                                                                                

7. Copy of the competence assessment form                                                          

8. Copy                                                                                                                             

[applicable until 3 August 2024 - ED Decision 2015/010/R]

APPLICATION FORM FOR THE ISSUE, REVALIDATION AND RENEWAL OF LICENCES, RATINGS AND ENDORSEMENTS

APPLICATION FOR THE ISSUE/REVALIDATION/RENEWAL OF (STUDENT) AIR TRAFFIC CONTROLLER (ATCO) LICENCES, RATINGS AND ENDORSEMENTS

Part A: APPLICANT’S DETAILS

Name: 

Permanent address:…………………………………………………………………………………………………………………

Tel.:……………………………………… Mobile:………………… E-mail address:…………………………………………

Nationality: ………………

Date (dd/mm/yyyy) and place of birth:…………………………………………………………………………….

(STUDENT) ATCO LICENCE DETAILS (if applicable):

Licence serial number:……………………………………
Date of issue (dd/mm/yyyy): ………………………………

EMPLOYER’S DETAILS (if applicable):

Name: 

Part B: APPLICATION FOR (Tick the relevant boxes)

Issue of Student ATCO licence, rating(s) and rating endorsement(s) (Part C, E and F of this form)

Language proficiency endorsement(s) (Part C, E and F of this form)

Issue of ATCO licence, rating(s) and rating endorsement(s) (Part C, E and F of this form)

Revalidation of ATCO licence rating(s) and rating endorsement(s) (Part C, D, E and F of this form)

Renewal of ATCO licence rating(s) and rating endorsement(s) (Part C, D, E and F of this form)

Part C: RATING/RATING ENDORSEMENT/ATC UNIT/Sector

ADC 

(Unit, sector, working position)

 

 

 

 

SUR

APS 

(Unit, sector, working position)

PAR 

SRA

 

 

ACS 

(Unit, sector, working position)

 

OCN

 

 

ACP 
  

(Unit, sector, working position)

OCN

 

 

 

 

ADV 
 

(Unit, sector, working position)

 

 

 

 

 

APP 
 

(Unit, sector, working position)

 

 

 

 

 

Licence endorsements

OJTI

STDI

Assessor

Language proficiency endorsement

- level 4

- level 5

- level 6

Local (specify language): ___ language proficiency endorsement*

- level 4

- level 5

- level 6

* Optional, if imposed by the Member State for safety reasons at the ATC unit as published in the AIP.

Part D: Unit endorsement revalidation/renewal

The applicant meets the requirements of Regulation (EU) …/… and of the ……unit competence scheme.

The unit endorsements annotated below are revalidated/renewed (insert as appropriate).

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

Unit endorsement:

 

Valid until:

 

I certify that the data is complete and true.

Authorised assessor: 

Name:

Assessor’s licence number:

Signature:

Part E: Declaration

I hereby:

1. apply for the issue/revalidation/renewal of (Student) ATCO licence, ratings and/or endorsements, as indicated;

2. confirm that the information contained herein is correct at the time of the application;

3. confirm that I do not hold any (Student) ATCO licence issued in another Member State;

4. confirm that I have not applied for any (Student) ATCO licence in another Member State; and

5. confirm that I have never held a (Student) ATCO licence issued in another Member State which has been revoked or suspended in any other Member State.

I understand that any incorrect information provided herein could prohibit me from holding a (Student) ATCO licence.

 

Signature: . . . . . . . . . . . . . . . . . . . . Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

 

Date (dd/mm/yyyy): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Part F: Certificates/Documents

Please enclose all relevant certificates and/or documents:

1. Copy of Student ATCO licence, if applicable                                                     

2. Copy of passport or other national ID                                                               

3. Copy of medical certificate                                                                                 

4. Copy of relevant training certificate/documents proving the successful completion of:

(a) Initial training (integrated)                                                                                  

(b) Basic training                                                                                                          

(c) Rating training                                                                                                       

(d) Unit training                                                                                                            

(e) Practical instructor training                                                                                 

(f) Assessor training                                                                                                     

(g) Refresher training                                                                                                  

5. Copy of language proficiency certificate(s): language(s)                                 

6. Certificate by ATC provider

proving that the licence holder has fulfilled the requirements in accordance with the approved unit competence scheme                                                                                                                

7. Copy of the competence assessment form                                                          

8. Any other copy(ies), as necessary                                                                         

[applicable from 4 August 2024 - ED Decision 2023/011/R]

APPLICATION FOR THE ISSUE, REVALIDATION AND RENEWAL OF LICENCES, RATINGS, ENDORSEMENTS AND AUTHORISATIONS

Application for the issue, revalidation and renewal of licences, ratings, endorsements and authorisations together with all relevant certificates and/or documents supporting the application might be submitted by secure electronic means.

DATE OF SUCCESSFUL COMPLETION OF THE TRAINING

The date of successful completion of the training relevant to the rating and/or rating endorsement to be included in the (Student) ATCO Licence should be the date indicated in the certificate of successful completion of the relevant training issued by the training organisation.

FORMAT FOR LICENCES (APPENDIX I TO ANNEX II)

The competent authority may enter into point (XIII) of the licence format all additional licensing information, such as national licence endorsements or holding a radio telephony (R/T) licence.

UNIQUE DATE OF VALIDITY FOR ENDORSEMENTS

The procedure for establishing a unique date of validity for several endorsements should be applied when requested by the air navigation service provider or the applicant.

ADMINISTRATIVE REASONS

For the purpose of issuing a new licence, administrative reasons may be the following but are not limited to:

(a) loss;

(b) theft;

(c) significant damage leading to illegibility.

ATCO.AR.D.003 Change of competent authority

Regulation (EU) 2023/893

(a) Upon receiving a licence holder’s request for a change of competent authority, the receiving competent authority shall, without undue delay, request the competent authority of the licence holder to transfer, without undue delay all of the following:

(1) a verification of the licence;

(2) copies of the licence holder’s medical records kept by that competent authority. The medical records shall be transferred in a confidential manner in accordance with point ATCO.MED.A.015 of Annex IV (Part-ATCO.MED) and shall include a summary of the relevant medical history of the applicant, verified and signed or electronically authenticated by the medical assessor.

(b) The transferring competent authority shall keep the licence holder’s original licensing and medical records.

(c) The receiving competent authority shall, without undue delay, exchange the licence and medical certificate provided that it has received and processed all documents specified in point (a). Upon the exchange of the licence and medical certificate, the receiving competent authority shall immediately request the licence holder to surrender to it the licence issued by the transferring competent authority and the associated medical certificate.

(d) The new licence shall include ratings, rating endorsements, licence endorsements and all valid unit endorsements in the licence, including the date of their first issue and expiry, if applicable.

(e) The receiving competent authority shall immediately notify the transferring competent authority once it has exchanged the licence and medical certificate and the licence holder has surrendered the licence and medical certificate pursuant to point (c). Until such a notification is received, the transferring competent authority remains responsible for the licence and the medical certificate originally issued to that licence holder.

[applicable from 4 August 2024 - Implementing Regulation (EU) 2023/893]

AMC1 ATCO.AR.D.003(a)(1) Change of competent authority

ED Decision 2023/011/R

LICENCE VERIFICATION FORM

This form should be filled in and signed by the issuing competent authority of the licence being transferred.

ITEM

DESCRIPTION

 

1

State of licence(s) issue

Country

2

Title of licence

ATCO or Student ATCO

3

Licence issue date

 

4

Full name

(Last and first names)

LAST NAME 1, LAST NAME 2, etc.

First name 1, First name 2, etc.

5

Date of birth (dd/mm/yyyy)

xx/xx/xxxx

6

Address

(if indicated on the licence)

 

7

Contact details:

email:

phone number:

 

e.g.

example [at] example.eu

+(country code) xxxxxxxx

 

8

Nationality

Country

9

Transferring competent authority 

Country and authority

10

Valid and non-expired unit, instructor and assessor endorsements held

 

Endorsements

Valid until (dd/mm/yyyy)

e.g.

EDDK APS/SRA

 

xx/xx/xxxx

e.g.

OJTI

STDI

Assessor

 

xx/xx/xxxx

11

Ratings and rating endorsements held

 

Ratings and rating endorsements

Date of first issue

(dd/mm/yyyy)

e.g.

ADI

ACS

RAD

PAR

xx/xx/xxxx

12

Remarks, i.e. licence endorsements relating to language proficiency level and validity (English, others)

Language proficiency endorsements

Language

Level

Validity (dd/mm/yyyy)

 

 

 

13

Past or pending enforcement action*

Yes No (If yes, please provide details on a separate page.)

* Item 13: Specify whether there is an ongoing investigation into the medical certificate and licence, or its suspension or revocation.

[applicable from 4 August 2024 - ED Decision 2023/011/R]

TRANSFER OF MEDICAL RECORDS

When transferring the summary of an applicant’s relevant medical history and copies of medical records to the receiving competent authority, the transferring competent authority should include at least all the following:

(a) copy of:

(1) the most recent aero-medical report containing detailed results of aero-medical examinations and assessments that are required for a class 3 medical certificate;

(2) the application form, the examination form, and the medical certificate issued;

(3) the most recent electrocardiogram (ECG), ophthalmological and ear-nose-throat (ENT), including audiometry, examination reports, as applicable for a class 3 medical certificate;

(4) the initial medical examination or the supporting documents for the last medical-file transfer between licensing authorities; where this is not available, alternatively, a copy of the medical report from the last three aero-medical examinations should be transferred;

(5) the mental health assessment, as applicable for a class 3 medical certificate; and

(6) any other relevant medical documentation; and

(b) the ‘Summary of medical history’ form of AMC2 ATCO.AR.D.003(a)(2), filled in and signed or electronically authenticated by the medical assessor.

[applicable from 4 August 2024 - ED Decision 2023/011/R]

SUMMARY OF MEDICAL HISTORY — FORM FOR THE TRANSFER OF ATCO MEDICAL RECORDS

SUMMARY OF MEDICAL HISTORY — FORM FOR THE TRANSFER OF ATCO MEDICAL RECORDS

MEDICAL CONFIDENTIALITY SHALL BE ENSURED AT ALL TIMES AS PER POINT ATCO.MED.A.015

 

Item

 

Description

 

1

State of licence(s) issue

Country

2

Title of licence and corresponding serial number of the licence(s) held
(or national medical reference number)

UN country code ATCO.xxx

3

Full name

(Last and first names)

LAST NAME 1, LAST NAME 2, etc.

First name 1, First name 2, etc.

4

Date of birth (dd/mm/yyyy)

dd/mm/yyyy

5

Address

 

6

Contact details:

(a) email:

(b) phone number:

e.g.

(a) example [at] example.eu

(b) +(country code) xxxxxxxxxx

7

Nationality

Country

8

Transferring authority

Country and authority

9

 

Initial medical certificate or the first medical certificate available in the competent authority:

 

 

Date of issue

dd/mm/yyyy

Date of examination

dd/mm/yyyy

Type (European Class 3, Part ATCO.MED, or national)

 

10

Dates of last three

revalidation/renewal examinations (if any)

 

 

 

11

Limitations (if any)

 

12

Comments on any relevant aspect of the applicant’s medical history or examination (if appropriate, please enclose reports).

Enclose as minimum the examinations and investigation results as required by AMC1 ATCO.AR.D.003 Change of competent authority, point (a).

 

13

Past or pending enforcement action*

Yes                                     No

(If yes, please provide details on a separate page.)

If there is insufficient space on this form for further information, please use an additional page.

Certification

I, Dr ……………………………, medical assessor of the (competent authority name)………………………., certify that the details given above and on any additional pages included are true and correct.

 

Date

Signature

 

Transferring authority and stamp/seal

 

 

 

* Item 13: Specify whether there is a current investigation into the medical certificate and licence, or its suspension or revocation.

[applicable from 4 August 2024 - ED Decision 2023/011/R]

ATCO.AR.D.005 Revocation and suspension of licences, ratings and endorsements

Regulation (EU) 2023/893

(a) For the purpose of ATCO.A.020 the competent authority shall establish administrative procedures for the suspension and revocation of licences, ratings and endorsements.

(b) The competent authority may suspend the licence in the case of provisional inability not being terminated according to the procedures referred to in ATCO.A.015(e).

(c) The competent authority shall suspend or revoke a licence, rating or endorsement in accordance with ATCO.AR.C.010 in particular in the following circumstances:

(1) exercising the privileges of the licence when the licence holder no longer complies with the applicable requirements of this Regulation;

(2) obtaining a student air traffic controller or an air traffic controller licence, rating, endorsement or certificate by falsification of submitted documentary evidence;

(3) falsification of the licence or certificate records;

(4) exercising the privileges of the licence, rating(s) or endorsement(s) under the influence of psychoactive substances.

(d) In cases of suspension or revocation of licences, ratings and endorsements, the competent authority shall inform the licence holder in writing of this decision and of their right of appeal in accordance with the procedures established in ATCO.AR.A.010(a)(14). The suspension or revocation of the assessor endorsement should be notified to the relevant air navigation service provider as well.

(e) The competent authority shall also suspend or revoke a licence, rating or endorsement upon written request of the licence holder.

[applicable until 3 August 2024 - Regulation (EU) 2015/340]

(a) For the purpose of point ATCO.A.020, the competent authority shall establish administrative procedures for the revocation and suspension of licences, ratings and endorsements.

(b) The competent authority may suspend the licence in the case of provisional inability not being terminated according to the procedures referred to in point ATCO.A.015(e).

(c) The competent authority shall suspend or revoke a licence, rating or endorsement in accordance with point ATCO.AR.C.010 in particular in the following circumstances:

(1) exercising the privileges of the licence when the licence holder no longer complies with the applicable requirements of this Regulation;

(2) obtaining a student air traffic controller or an air traffic controller licence, rating, endorsement or certificate by falsification of submitted documentary evidence;

(3) falsification of the licence or certificate records;

(4) exercising the privileges of the licence, rating(s) or endorsement(s) under the influence of psychoactive substances.

(d) In cases of suspension or revocation of licences, ratings and endorsements, the competent authority shall notify in writing the licence holder and the relevant air navigation service provider of this decision, and inform the licence holder of his or her right of appeal in accordance with the procedures established in point ATCO.AR.A.010(m).

(e) The competent authority shall also suspend or revoke a licence, rating or endorsement upon written request of the licence holder.

[applicable from 4 August 2024 - Implementing Regulation (EU) 2023/893]

EXAMINATIONS AND ASSESSMENTS

Examinations and assessments conducted by an assessor, during suspension or after the revocation of his/her assessor endorsement or by an OJTI or an STDI during suspension or after revocation of his/her OJTI or STDI endorsement respectively, should be invalid.