Applications for TCO a Authorisation

Who has access to the EASA TCO web-interface?

The person who has been explicitly nominated as contact point in the EASA form "Application for Third Country Operators Authorisation" will be your organisation’s Master User for the TCO web-interface. This Master User may register and manage additional Users within your organisation. For further details please refer to the Terms of Use of the TCO web-interface, available on the EASA website.

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How do we get our original Authorisation?

Once your technical data has been reviewed and processed (and the outcome is positive) you will receive the original EASA TCO authorisation document. It remains valid subject to the conditions specified in the associated technical specifications (published electronically).

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Where can I find the TCO technical specifications associated with my TCO authorisation?

The latest TCO technical specifications associated with your TCO authorisation will always be available on-line in the TCO web-interface when you are authorised

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What is the "TCO Authorisation number" mentioned on the TCO Authorisation?

The TCO Authorisation number (example: EASA.TCO.ABC-0567.01) is the official number of the authorisation document and is composed as follows: - EASA.TCO specifying the type of official EASA document - ABC-0567 corresponding to your TCO Code (unique identifier allocated to you upon application) - 01 the version of your authorisation.

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What are the technical requirements needed to access the EASA TCO web interface?

You will need internet access and an internet browser. The EASA TCO web-interface supports the most common internet browsers.

To use the EASA TCO web-interface your browser must support JAVA script and SSL (Secure Sockets Layer) in order to secure confidential communication. In order to correctly view and complete the application forms on the TCO web-interface you must have Adobe® Reader® (version 8 or higher) installed on your computer. This can be downloaded free-of-charge from http://www.adobe.com.

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Will Member States or EASA be responsible for the authorisation of an operator for Low Visibility Operations (LVO)?

When an operator receives the TCO authorisation from EASA, the authorisation is accompanied by technical specifications. These will contain the scope of the operations authorised in the EU, e.g. LVO, EDTO, PBN, DG. EASA will only authorise an operator for special operations (such as LVO) when the operator is certified for this operation by its competent aviation authority. In other words, the scope of the TCO authorisation can never exceed the scope of operations approved in the underlying AOC (Operations Specifications) issued by the competent authority of the operator.

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Is there any effect on an operator who applies for a TCO if an EASA Member State is not ICAO compliant with a specific ICAO standard (and has notified a difference accordingly)?

In order to be authorised, an operator must comply with all relevant ICAO standards, unless covered by either a) or b) below:

a) For reasons of equal treatment, EASA will not require compliance with those ICAO standards for which any EASA Member State has filed a difference to ICAO.

b) EASA publishes a list of standards for which mitigating measures may be accepted, provided that the State of the operator had filed a difference to ICAO. In this case, the applicant operator must demonstrate mitigating measures to EASA that provide for an equivalent level of safety to that of the international standard. For all other cases which do not fall under a) or b) the operator needs to demonstrate compliance with the international (ICAO) standard.

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With respect to the “Alternative means of Compliance” provision in TCO.105(a), can we deviate from an ICAO standard if we submit a risk assessment to the Agency?

No. Alternative means of compliance cannot be used to establish compliance with ICAO standards (ref. Guidance Material GM1 TCO.105).

TCO.105 (a) solely refers to the situation where an operator intends to deviate from so called Acceptable Means of Compliance (AMC). Currently, EASA has published only three AMC provisions related to Part-TCO, namely AMC1 TCO.105(a), AMC1 TCO.200(b) and AMC1 TCO.210. If the operator is compliant with these three, then TCO.105 is not applicable.

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Are EU Member States involved in related processes?

Individual EU Member States no longer perform their own safety assessments of third country operators as part of the process to grant operating permits. However, EASA Member States will continue to take care of the following, as applicable:

  • Commercial agreements (traffic rights), operating permits
  • Insurance coverage
  • Noise-abatement provisions
  • Aviation security regulations
  • Exemptions from Dangerous Goods Regulations
  • Local aerodrome procedures (steep approach, Enhanced Vision Systems (EVS), etc.)
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How can we obtain operating permits for commercial operations to EASA member States?

EU Member States will continue to issue operating permits for commercial operations in accordance with their national regulations. The TCO authorisation issued by EASA is a pre-requisite to apply for such operating permits.

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Which aircraft should be notified in the TCO Web Interface as part of our TCO application?

You should only notify aircraft listed in your AOC Operations Specifications. These aircraft must be authorised by your Civil Aviation Authority for flights to EU territories and intended to be used for operations to EU territories. To give an example, if you were an airline operating a regional turboprop fleet and a long-haul fleet, and you only intended to use your long-haul fleet to the EU, then only enter your long-haul fleet in the TCO web-interface. If your long-haul fleet consisted of sister aircraft A, B and C and you only intend to use aircraft A and B for flights to EU territories, do not notify aircraft C.

Aircraft planned to be added to your fleet in the future should not be notified to us, until they are endorsed in the Operations Specifications of your AOC. Aircraft withdrawn from operations to the EU and/or withdrawn from your fleet should be deleted in the TCO web-interface without undue delay.

You can amend the aircraft list in your Basic Operator Data (BOD) questionnaire in the TCO web-interface any time. It is important that the aircraft list is kept up-to-date at all times to avoid potential problems, e.g. during ramp inspections.

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We have applied for an EASA TCO authorisation but it has not yet been granted. Can we operate to the EU before we have received an EASA TCO authorisation?

No. You can only operate to the EU once EASA has issued your TCO authorisation. Furthermore, EU Member States cannot issue operating permits for your commercial flights as long as you do not hold a TCO authorisation.

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What is the difference between the EASA TCO authorisation and an operating permit issued by an EASA member State?

The TCO authorisation is a safety authorisation issued by EASA following a technical assessment. This technical authorisation issued by EASA is a mandatory prerequisite when applying with any EASA Member State for commercial traffic rights (operating permits), which continue to be issued directly by Member States.

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Which information must an air operator provide during the administrative TCO application?

In addition to the application form, which is available on the EASA website, the applicant operator must provide its AOC, Operations Specifications and a Certificate of Incorporation or similar document.

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How can I submit my application form?

You can send it

  • by email to tco [dot] applications [at] easa [dot] europa [dot] eu;
  • by fax to +49 (0)221 89990 4461; or
  • by regular mail to the following address:

    European Aviation Safety Agency
    Applications and Procurement Services Department
    Postfach 10 12 53 D-50452
    Köln, Germany

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How do I submit my technical data?

Once your application has been accepted we will provide you with a personal login and password that will allow you access to the EASA TCO web-interface. This will allow you to start the technical part of the authorisation process. At this stage you will be requested to submit the technical iformation and any related additional information as requested.

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How do I get access to the EASA TCO web-interface?

Upon reception of the TCO application, credentials (Login and password) will be provided to your nominated TCO contact person by email, together with the link to the EASA TCO web-interface.

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Can you explain the steps involved in the TCO application process, beginning with how the carrier should initiate contact to apply, through to the issuance of the TCO authorisation?

1. The operator should follow the process published on the EASA website and submit its administrative TCO application form.

2. Once EASA has received the administrative application, the operator receives log-on credentials to the web-based TCO software application.

3. Once logged-on to the web-based TCO software application, the operator completes an electronic questionnaire and uploads specific operational documents.

4. EASA then evaluates all the submitted information and decides if a further in-depth assessment is necessary.

5. As soon as the assessment is successfully completed the operator will receive its TCO authorisation document and associated technical specifications.

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How much in advance should an application for TCO authorisation be submitted before the intended starting date of our EU operations?

TCO.300 (b)(1) requires the application at least 30 days before the intended starting date of operation. Therefore, it is highly recommended that you submit the application well in advance of the intended operation. This will allow for sufficient lead time as the Agency, under ART.200(b), may need to conduct a further assessment. Where EASA decides to invite operators for a meeting or to perform an on-site audit, the TCO authorisation process can take several months, especially when the technical assessment results in findings that have to be closed before EASA can issue the authorisation.

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